Executive Assistant

Key Responsibilities:

• Calendar Management:

  Scheduling meetings, appointments, and travel arrangements.

• Communication Management:

  Handling correspondence, phone calls, and emails on behalf of the VP, prioritizing and filtering information for their attention.

• Document Preparation:

  Drafting, editing, and finalizing reports, presentations, and other documents.

• Meeting Coordination:

  Organizing and facilitating meetings, including preparing agendas, taking minutes, and distributing materials.

• Travel Arrangements:

  Managing all aspects of the travel, including flights, accommodations, and itineraries.

• Stakeholder Liaison:

  Acting as a point of contact between the VICE PRESIDENT and internal and external stakeholders, building and maintaining relationships.

• Confidentiality and Discretion:

  Handling sensitive information with the utmost confidentiality and discretion.

• Project Support:

  Assisting the VP with special projects, research, and analysis as needed.

• Office Management:

  Ensuring the smooth day-to-day operations.

Required Skills and Qualifications:

• Exceptional Organizational and Time Management Skills:

Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

• Strong Communication Skills:

Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.

• Proficiency in Microsoft Office Suite:

Strong command of Word, Excel, PowerPoint, and Outlook.

• Discretion and Confidentiality:

Ability to handle sensitive information with discretion and maintain confidentiality.

• Problem-Solving and Decision-Making Skills:

Ability to analyze situations, identify solutions, and make sound decisions.

• Experience as an Executive Assistant:

Proven experience in a similar role, supporting senior-level executives.

• Interpersonal Skills:

Ability to build rapport and maintain positive relationships with colleagues, clients, and other stakeholders.

• Proactive and Detail-Oriented:

Ability to anticipate the VPs needs and take initiative to ensure smooth operations.