Executive Assistant

Job Description

Key Responsibilities: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Communication Management: Handling correspondence, phone calls, and emails on behalf of the VP, prioritizing and filtering information for their attention. Document Preparation: Drafting, editing, and finalizing reports, presentations, and other documents. Meeting Coordination: Organizing and facilitating meetings, including preparing agendas, taking minutes, and distributing materials. Travel Arrangements: Managing all aspects of the travel, including flights, accommodations, and itineraries. Stakeholder Liaison: Acting as a point of contact between the VICE PRESIDENT and internal and external stakeholders, building and maintaining relationships. Confidentiality and Discretion: Handling sensitive information with the utmost confidentiality and discretion. Project Support: Assisting the VP with special projects, research, and analysis as needed. Office Management: Ensuring the smooth day-to-day operations. Required Skills and Qualifications: Exceptional Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. Strong Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite: Strong command of Word, Excel, PowerPoint, and Outlook. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Problem-Solving and Decision-Making Skills: Ability to analyze situations, identify solutions, and make sound decisions. Experience as an Executive Assistant: Proven experience in a similar role, supporting senior-level executives. Interpersonal Skills: Ability to build rapport and maintain positive relationships with colleagues, clients, and other stakeholders. Proactive and Detail-Oriented: Ability to anticipate the VPs needs and take initiative to ensure smooth operations.