Executive Assistant

Role : EA

Industry : Real Estate

Location : Gurgaon

Reporting to MD

• Calendar & Schedule Management

• Maintain and update the MDs calendar, scheduling internal and external meetings, appointments, and key events.

• Ensure optimal time management and avoid scheduling conflicts.

• Send timely reminders and prepare briefing materials ahead of meetings.

• Travel Arrangements

• Plan and coordinate all aspects of the MDs domestic and international travel, including Booking flights, accommodation, transportation, and visa processing.

• Preparing detailed travel itineraries and trip folders.

• Handling last-minute changes or rescheduling promptly.

• Coordinate with travel agents and vendors as needed.

• Communication Management

• Screen incoming calls, emails, and correspondence.

• Draft responses or reply on behalf of the MD when appropriate.

• Ensure timely follow-up on pending items.

• Document & Presentation Preparation

• Draft and format reports, presentations, and business proposals as required.

• Prepare meeting agendas, minutes, and follow-up action items.

• Organize and maintain both digital and physical filing systems.

• Meeting Coordination

• Organize internal and external meetings including logistics (venue, catering, AV equipment).

• Attend meetings as required, taking notes and ensuring action items are tracked.

• Expense & Budget Tracking

• Manage and reconcile the MDs travel and business expenses.

• Liaise with the finance team to ensure timely reimbursements.

• Stakeholder Liaison

• Serve as a point of contact between the MD and internal/external stakeholders.

• Ensure clear and professional communication across all levels of the business.

• Personal Assistance (as needed)

• Provide limited personal support to the MD, including occasional personal appointments or arrangements, while maintaining professionalism and boundaries.