Executive Assistant

Job Description

Role & responsibilities 1. Calendar Management: Effectively manage and prioritize the Partner's calendar, scheduling meetings, appointments, and conference calls. • Coordinate with internal and external stakeholders to ensure the Partner's schedule aligns with business priorities. 2. Communication Management: • Handle incoming communications, including emails, phone calls, and other correspondence. • Draft and edit documents, letters, and reports on behalf of the Partner. 3. Travel Arrangements: • Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation. • Prepare travel itineraries and ensure all arrangements align with the Partner's preferences and business needs. 4. Meeting Preparation: • Prepare meeting materials, agendas, and briefs for the Partner. • Attend meetings with the Partner, take minutes, and follow up on action items. 5. Administrative Support: Handle administrative tasks such as expense reporting, document filing, and maintaining organized records. • Anticipate the Partner's needs and proactively provide support to enhance overall productivity. 6. Client Interaction: • Act as a liaison between the Partner and clients, ensuring a positive and professional relationship. • Coordinate client meetings and events, both on-site and off-site. 7. Project Assistance: Support the Partner in various projects by conducting research, gathering information, and providing relevant updates. • Collaborate with other team members to facilitate project-related tasks. 8. Confidentiality: • Maintain a high level of confidentiality in handling sensitive information and communication. Preferred candidate profile To be considered for the role of Executive Assistant, candidates should meet the following qualifications and criteria: 1. Experience and Age: Applicants should possess a minimum of 5 years of experience in being Executive Assistant. The ideal candidate should be above 35 years of age, or atleast 30 years of age. 2. Career Stability: Candidates should demonstrate a track record of career stability with minimal job changes. Preference will be given to those who have stayed with a single firm for at least 3-4 years or more in their career. 3. Communication Skills: Oral and written English communication without any grammar errors is a must