Executive Assistant Operational Support

Role & responsibilities

Note : Looking for Immediate Joiner / 15 days to join.

• Exceptional organizational and multitasking abilities.

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to work in high-pressure environments and meet tight deadlines.
• High level of discretion and confidentiality.
• Time Commitment: Full-time role requiring regular availability during evening calls and occasional weekend calls to accommodate global time zones.
• Travel: Occasional travel as required.
• Efficient coordination and execution of all EdTech strategies.
• Clear and seamless communication between the Steering Committee and execution teams. Timely delivery of project milestones and reports.
• Well-organized project records and enhanced team productivity.
• Administrative Support • Calendar Management: Organize and maintain the Project Leads schedule, including appointments, meetings, and follow-ups. • Meeting Coordination: Schedule, organize, and manage Steering Committee and project team meetings, ensuring all necessary pre-meeting documents are shared in advance. • Travel Arrangements: Handle travel logistics, including booking flights, accommodations, and managing travel expense reports for the Project Lead or team members. • Document Preparation: Assist in drafting, editing, and finalizing correspondence, presentations, and reports
• 3. Operational Support • Documentation Management: Maintain organized records of all project-related documents, including meeting minutes, action plans, and reports. • Task Coordination: Track progress on action items and follow up with team members to ensure deadlines are met. • Logistics: Organize and manage logistics for workshops, training sessions, and events.
• 4. Monitoring and Reporting • Project Tracking: Maintain project timelines, deliverables, and milestones, ensuring alignment with agreed schedules. • Report Preparation: Gather data and draft monthly/quarterly progress reports for review and submission. • Issue Escalation: Identify and escalate any risks or issues to the Project Lead or Steering Committee for timely resolution.
• 5. Confidentiality and Professionalism • Data Handling: Handle sensitive and confidential information with discretion and professionalism. • Stakeholder Engagement: Act as a professional representative of the project team in all communications and interactions.