Executive Assistant & Office Coordinator

JOB DESCRIPTION

Position: Executive Assistant & Office Coordinator

Experience: 1–3 years

Location: Ahmedabad (On Site)

Job Summary:

We are looking for a well-organised, presentable, and proactive Front Office & Executive Assistant to support our senior leadership and manage daily administrative operations. This role involves front desk coordination, calendar management, document handling, and providing personal assistance to directors. The ideal candidate should be detail-oriented, discreet, and skilled at managing multiple priorities.

Key Responsibilities:

• Manage front desk operations and maintain a welcoming reception area.
• Handle scheduling, calendar management, and appointment coordination for directors.
• Assist with document preparation, filing, and maintaining confidential records.
• Coordinate meetings, travel plans, and office logistics.
• Communicate professionally with clients, vendors, and internal teams.
• Provide personal assistance to directors when required.
• Support general office administration and procurement tasks.

Requirements:

• Excellent verbal and written communication skills in English.
• Strong organisational skills with the ability to multitask and manage time effectively.
• Prior experience in front office, administration, or executive support roles.
• Proficiency in MS Office (Word, Excel, Outlook); knowledge of Tally or QuickBooks is a plus.
• A professional and courteous demeanour with a high level of discretion.

Why Join Us?

• Supportive work environment with opportunities to grow.
• A chance to work closely with leadership and play a key role in day-to-day operations.
• Competitive compensation and benefits.
• An inclusive and respectful workplace that values balance and well-being.
• We welcome candidates from diverse backgrounds and encourage applications from women professionals seeking a stable and growth-oriented role.

Job Type: Full-time

Pay: ₹10,143.87 - ₹25,000.00 per month

Benefits:

• Paid time off

Language:

• English (Required)

Work Location: In person