Executive Assistant

Executive Assistant

• Perungudi

  Chennai - 5 Days Work from Office

• Shift Timings - 2 PM to 11 PM IST

• Full-Time

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our Director of Operations. The ideal candidate will play a key role in managing day-to-day administrative tasks, streamlining communication, organizing meetings and travel, and ensuring the Directors schedule and responsibilities are efficiently handled.

Key Responsibilities:

• Work closely with the Director of Operations to manage and prioritize tasks, meetings, and projects.
• Maintain and coordinate the Directors calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, take meeting minutes, and follow up on action items from meetings.
• Serve as a point of contact between the Director and internal/external stakeholders.
• Manage incoming emails and correspondence, prioritizing urgent matters and drafting responses when needed.
• Handle confidential information with discretion and professionalism.
• Track deadlines, deliverables, and assist with project management and operational follow-ups.
• Support the Director in preparing presentations, reports, and other documentation.
• Perform general administrative duties such as filing, expense tracking, and ordering supplies.
• Coordinate logistics for events, offsite meetings, and team functions.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Discretion and confidentiality are a must.
• Self-starter with a proactive mindset and attention to detail.
• Experience supporting senior leadership or operations teams is preferred.

Preferred:

• Bachelors degree in Business Administration or a related field.
• Experience in a fast-paced or high-growth environment.

shaalin.banu@mobolutions.com