Executive Assistant

Role & responsibilities

LOCATION: SURAT (Local candidate prefer)

Position Summary

Key Responsibilities

Administrative & Executive Support

• Manage complex calendars, including scheduling meetings, appointments, and travel.
• Screen and prioritize emails, calls, and correspondence on behalf of executives.
• Prepare reports, presentations, meeting materials, and briefing documents.
• Coordinate and organize internal and external meetings, including agenda preparation and follow-up notes.
• Serve as the primary point of contact between executives and internal/external stakeholders.

Project & Operations Support

• Support executive-level initiatives, deadlines, and project tracking.
• Conduct research and compile information for decision-making.
• Assist with strategic planning activities, including timelines, milestones, and documentation.
• Coordinate cross-departmental communication to ensure smooth workflow.

Travel & Expense Management

• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
• Process expense reports and maintain accurate financial documentation.
• Ensure all travel and spending align with company policies.

Office & Communication Management

• Maintain confidentiality of sensitive information.
• Draft, edit, and proofread communications, memos, and announcements.
• Support office operations, vendor coordination, and supply management as needed.

Qualifications

Required

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills; able to manage multiple priorities.
• High level of professionalism, discretion, and judgment.
• Proficiency with office software (e.g., Microsoft Office, Google Workspace, scheduling tools).

Preferred

• Experience supporting C-suite or senior leadership.
• Project management experience or certification.
• Familiarity with CRM, workflow tools, or productivity software.
• Bachelors degree in Business Administration or related field.

Key Competencies

• Attention to detail

  and accuracy in all tasks

• Problem-solving

  and proactive decision-making

• Adaptability and flexibility

  in dynamic environments

• Interpersonal and relationship-building

  skills

• Confidentiality and trustworthiness