Executive Assistant + Founders Office

About the Role

Executive Assistant cum Founder’s Office Associate

You’ll be the Founder’s right hand - managing priorities, driving follow-through, setting up systems, and ensuring nothing slips through the cracks.

If you thrive in fast-moving environments, anticipate needs before they arise, and enjoy bringing structure to complexity - this role is for you.

Key Responsibilities

Executive Assistance

• Manage calendars, scheduling, travel, meetings, and time optimization
• Act as the communication bridge between the Founder and internal/external stakeholders
• Prepare briefs, reports, follow-ups, and action trackers
• Draft emails, create presentations, and maintain documentation
• Handle sensitive information with confidentiality and discretion

Founder’s Office Support

• Drive special projects across operations, client success, partnerships, and hiring
• Perform research (market, competitive, operational) and deliver clear insights
• Build SOPs, workflows, and dashboards (Notion, Sheets, ClickUp, etc.)
• Support decision-making with data-backed recommendations
• Track KPIs, follow up with teams, and ensure task closures

Operations, Automation & Digital Execution

• Assist with client onboarding, internal coordination, and cross-functional communication
• Optimize internal processes using

  AI and automation tools

  (Zapier, Make, native tools)
• Set up and maintain basic automations to improve execution speed and accuracy
• Draft, schedule, and send

  operational and marketing emails

• Create and manage

  Eventbrite events

  and

  Facebook Events

• Post and manage updates on

  Facebook Pages

• Schedule and publish content on

  Pinterest

• Ensure consistency, timelines, and execution across all platforms
• Maintain clear visibility for the Founder through trackers and updates

This is an execution and operations support role - not a growth marketing or paid ads position.

What Makes You a Fit

• Preferred:

  Experience as an Executive Assistant, Chief of Staff Assistant, or Founder’s Office Associate
• Excellent written & verbal English; confident global communication style
• Strong planning, prioritization, and problem-solving skills
• Highly proactive — anticipates needs, flags risks early, executes independently
• Tech-savvy and

  AI-fluent

  (Notion, Zapier, Make, CRMs, automation tools)
• Comfortable working across

  US / UK / UAE / India time zones

• Thrives in a fast-paced, high-expectation environment
• 90% EAs will be working in US time zone only (Night Shift)

Why Join Conciero

• Work directly with global founders and leadership
• Operate in a hybrid

  Virtual Assistant + Concierge + AI-first

  environment
• Premium international client exposure
• Build systems that power a global concierge agency
• High trust, high ownership, zero micromanagement
• Strong long-term growth potential