Executive Assistant (female)

Job Description – Executive Assistant (EA)
Position: Executive Assistant
Location: Mohali
Experience: 1–5 Years

Gender Preference: Female Only

Key Responsibilities:

Administrative & Office Management

• Manage daily schedules, calendars, appointments, and meetings for senior leaders.
• Handle travel arrangements, itineraries, hotel bookings, and logistics.
• Prepare and organize documents, reports, presentations, and meeting notes.
• Maintain confidential files, records, and data.

Coordination & Communication

• Act as the point of contact between management, employees, clients, and external partners.
• Draft and respond to emails, letters, and official communication.
• Coordinate with internal departments for task follow-ups and project updates.

Task & Project Support

• Assist in project planning, execution, and monitoring tasks assigned by management.
• Track deadlines, follow up on pending work, and ensure timely completion.
• Prepare MIS reports, summaries, and actionable updates.

Operational Support

• Handle basic HR coordination tasks (attendance follow-ups, onboarding assistance, documentation).
• Manage office supplies, vendor follow-ups, procurement coordination.
• Support in organizing events, meetings, conferences, and reviews.

Required Skills & Qualifications:

• Graduate in any discipline; MBA preferred.
• Strong communication skills in English & Hindi.
• Excellent proficiency in MS Office (Excel, Word, PowerPoint).
• Good time-management, multitasking, and organizational skills.
• Ability to maintain confidentiality and handle pressure.
• Smart, presentable, and proactive with a problem-solving mindset.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹80,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person