Executive Assistant / Executive Administrator

Mandatory Languages: English and Kannada
Job Summary: An Executive Assistant /Executive Administrator is one who plans and executes work to ensure Senior Executives priorities are met, organization goals and objectives are achieved using best practices. Key Responsibilities: – 1. Administrative and Office Support Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. Serve as the primary point of contact for all employees while liaising with clients, business partners, major vendors, and senior executives from external agencies. Provide comprehensive administrative assistance to ensure senior executives’ priorities align with organizational goals. 2. Meeting Coordination and Communication Set up and conduct meetings as required, ensuring efficient scheduling and communication. Manage key information flow by handling minutes of meetings, maintaining e-calendars, sending emails, drafting memos, presentations, and reports on behalf of the executive. -Summarize by distilling complex information into a concise and impactful overview. Act as a ‘follow-up manager’ to ensure the execution of agreed actions across the Board and Senior Leadership Team. Attend and present at Senior Leadership Team meetings (both on-site and off-site), using effective presentation methods. 3. Documentation and Record Maintenance 4. Travel and Event Management Organize and manage travel logistics for senior executives, ensuring seamless travel experiences. Plan and coordinate team communications and events, both internal and off-site. Skills: Proficiency with office productivity tools and an aptitude for learning new software and systems. Strong time-management skills and ability to organize and coordinate multiple concurrent projects. Excellent verbal and written communication skills. Ability to maintain discretion and confidentiality. Strong interpersonal skills for effective client and staff interaction. Attributes: Tech-savvy with a professional approach. Flexible team player, adaptable to changes and challenges. Experience: A minimum of four years of experience in an administrative role directly reporting to upper management. Experience in overseeing budgets and expenses. Experience in developing internal processes and improvements. Education: Bachelor’s degree or equivalent in a relevant field. Additional certifications or a postgraduate diploma are advantageous.