Executive Assistant (EA)

Job Title: Executive Assistant
Location: Sector-18, Udyog Vihar, Phase-4, Gurgaon, Haryana
Work Type: Full-time, Onsite

About the Role

We are looking for a proactive and detail-oriented Executive Assistant to support our Director with high-level administrative and operational tasks. This role requires excellent communication skills, strong organizational abilities, and proficiency in Google Workspace tools. The ideal candidate will ensure smooth coordination between the Director and internal/external stakeholders while managing a wide range of responsibilities with discretion and efficiency.

Key Responsibilities

• Manage the Director’s calendar through Google Calendar, including scheduling, rescheduling, and coordinating meetings and appointments.
• Provide comprehensive administrative support, including handling day-to-day schedules and prioritizing commitments.
• Draft and edit official correspondence, reports, presentations, and meeting documents.
• Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up.
• Organize and maintain a structured filing system for efficient document retrieval.
• Screen and prioritize incoming emails, phone calls, and meeting requests.
• Act as a communication bridge between the Director and internal teams, ensuring timely and clear information flow.
• Coordinate meetings, conference calls, and virtual appointments, ensuring all logistical needs are met.
• Monitor and manage tasks related to Facility Management Systems (FMS), keeping the Director informed of key updates.

Preferred Candidate Profile

• Minimum 1 year of experience in a similar Executive Assistant or administrative support role.
• Strong proficiency in Google Workspace tools (Calendar, Gmail, Docs, Sheets, Slides).
• Experience supporting senior-level executives and managing internal communication.
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Familiarity with office management systems and tools.
• Female candidates are preferred.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Are you comfortable working from On-Site location?
• Are you comfortable working for 6 days?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 1 year (Required)

Language:

• English and Hindi (Required)

Location:

• Gurgaon, Haryana (Required)

Work Location: In person