Executive Assistant (EA)

Job description- Exeutive Assistant (EA)

Role: Executive Assistant

Location: Sector-18, Udyog Vihar, Phase -4, Gurgaon, Haryana.

Work Type: Full-time, Onsite

Role & responsibilities

• Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings.
• Provide high-level administrative support to the Director, including managing schedules, appointments.
• Prepare and organize documents for meetings, presentations, and reports.
• Draft and edit communications, letters and presentations.
• Ensure timely follow-up on action items from meetings
• Maintain a filing system for easy document retrieval.
• Prepare and review reports, presentations, and correspondence on behalf of the Director.
• Screen and prioritize emails, calls, and requests for meetings.
• Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.
• Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.
• Coordinate and facilitate meetings, conference calls, and virtual appointments.
• Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met.
• Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.

Preferred candidate profile:

• Experience in managing internal communication and scheduling for senior management.
• Familiarity with office management tools and systems.
• Minimum of 1 years of experience as an Executive Assistant or similar role.
• Proficiency in using Google Workspace (Google Calendar, Gmail, Docs, Sheets).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High attention to detail and ability to prioritize tasks efficiently.
• Professionalism and discretion in handling confidential matters.

Female candidates are preferred.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Are you comfortable working from On-Site location?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 1 year (Required)

Language:

• English and Hindi (Required)

Location:

• Gurgaon, Haryana (Required)

Work Location: In person