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CIEL HR
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Executive Assistant

Executive Assistant

CIEL HR

10 - 15 years

15 - 19 Lacs

kolkata

Posted:1 month ago| Platform:

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Skills Required

fixing appointments travel management calendar management hotel booking travel arrangements secretarial operations

Work Mode

Work from Office

Job Type

Full Time

Job Description

Core Administrative Support

Managing executives calendar, scheduling meetings, and coordinating travel arrangements.
Handling phone calls, emails, correspondence, and communications on behalf of the executive.
Preparing reports, presentations, and other business documents.
Maintaining filing systems (digital and physical).

Meeting & Event Coordination

Organizing internal and external meetings, including logistics, agendas, and minutes.
Coordinating company events, offsites, and team-building activities.
Ensuring the executive is prepared with necessary information and materials.

Communication & Liaison

Acting as the gatekeeper—prioritizing requests and controlling access to the executive.
Liaising with internal teams, clients, and stakeholders on behalf of the executive.
Drafting, reviewing, and proofreading communications.

Project & Task Management

Assisting with special projects, research, and data analysis.
Tracking deadlines, deliverables, and key initiatives.
Supporting decision-making by providing relevant information.

Operational & Strategic Support

Handling expense reports, budgets, and vendor contracts.
Improving administrative processes for efficiency.
Occasionally representing the executive in meetings.
Supporting HR, recruitment, or onboarding tasks as needed.

Confidentiality & Professionalism

Managing sensitive information with discretion.
Anticipating needs and proactively solving problems.
Maintaining professionalism in fast-paced and high-pressure situations

Looking for Male Candidates only

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