Job
Description
Job Summary: The Executive Assistant will provide comprehensive support to the Director by managing schedules, coordinating meetings, handling communication, and assisting with various administrative tasks. The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion. Key Responsibilities: Calendar Management: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and manage multiple activities while ensuring the executive's schedule runs smoothly. Communication: Screen, prioritize, and manage incoming communications, including emails, calls, and correspondence. Draft, edit, and proofread emails, reports, and presentations on behalf of the executive. Meeting Coordination: Prepare and distribute meeting agendas, take minutes, and follow up on action items. Coordinate logistics for internal and external meetings, including room reservations, AV setup, and catering. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Prepare and submit travel expense reports on time. Administrative Support: Manage and maintain confidential files and records. Assist with special projects and research as required by the executive. Handle office management tasks, such as ordering supplies, processing invoices, and coordinating with vendors. Liaison: Act as a point of contact between the executive and internal/external stakeholders. Represent the executive in meetings or communications when required. Other Duties: Provide support to other executives and departments as needed. Perform additional administrative tasks as required. Qualifications: Education: Bachelor's degree in Business Administration, Communications, or a related field preferred. Experience: 7-10 years of experience in an executive assistant or administrative role, preferably supporting senior management. Experience in managing complex schedules and coordinating travel arrangements. Skills: Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Discretion and the ability to handle confidential information. Attributes: Proactive, with the ability to anticipate needs and act accordingly. Strong problem-solving skills and the ability to work independently. Professional demeanor and strong interpersonal skills.
