Executive- Administration

We are hiring for Executive Administration part of the corporate function in LTSI and would actively support the maintenance of the office infrastructure and also facilitate smooth operations on a daily basis for the employees. The role reports into the Head of Finance, Admin & IT.

Role & responsibilities:

Office Infrastructure Maintenance:

• Ensures office facility is up and running on a daily basis.
• Supervises the work of housekeeping and security staff.
• Supervises and manages employee transport.
• Single point contact for all employee travel needs hotel booking, flight tickets, etc.
• Point of contact to liase with the visa agencies for visa applications.
• Ensures all office supplies are available every day.
• Supports conduct of office events (inhouse and offsites).
• Performs special tasks, participate in new projects.

Reporting & Others:

• Maintains and publishes reports on all office topics and shares with the management.
• Maintains Fixed Assets Register and ensures all assets (Office and IT) are physically verified and signed by the management every year.
• Verifies the report of the housekeeping and security staff and reports to the management on the support and performance.
• Acts as a backup for the team during their leave.

Process & Compliance:

• Bring in best practices, controls and automation in helping productivity and efficiency, support corporate initiatives including implementations, transformation, etc.
• Ensures the office is fully compliant with all local regulations and LH guidelines on office safety and occupational hazards.

Qualifications:

• Graduation in any field; knowledge of IT Infrastructure is an advantage.
• At least 5 years of relevant experience in similar roles & responsibilities with MNC.
• Strong knowledge of Office Applications viz Excel, Word, etc.
• Strong communication skills; able to collaborate with cross-functional teams and at all levels Working experience on ERPs like Oracle, SAP, etc.
• Working experience in dealing with multiple stakeholders internal and external.
• Ability to handle the role independently, strong team player, flexible on work hours and able to work under pressure.
• Ready to work on holidays for business criticalities.
• Ready to work in any shift.

If you're interested, please share your update resume to yazhini.shanmugam.sp@lht-services-india.com.