Home
Jobs

Executive Admin Assistant

8 - 13 years

5 - 8 Lacs

Posted:2 days ago| Platform: Naukri logo

Apply

Work Mode

Remote

Job Type

Full Time

Job Description

Job Title: Executive Admin Assistant-

Location:

Company:

Job Summary:

We are seeking a highly organized, proactive Executive Assistant to act as a central point of coordination for internal team communications and task follow-ups. This role will significantly reduce executive workload by managing team reminders, nudging stakeholders on deadlines, escalating blockers, and maintaining visibility across ongoing initiatives.

Key Responsibilities:

  • Team Communication & Follow-ups:

    • Send follow-up messages to team members across platforms (email, Whats App, Slack, ClickUp, etc.).
    • Track open items, pending replies, or delayed tasks and follow up consistently.
    • Escalate delays or unresolved issues to leadership with summaries and context.
  • Task & Deadline Management:

    • Maintain a live dashboard of tasks and ownership across departments.
    • Ensure due dates are tracked, updated, and proactively flagged before they become overdue.
    • Coordinate recurring check-ins and stand-up reports.
  • Executive Delegation Support:

    • Help prioritize incoming requests and ensure proper routing or delegation.
    • Draft and send routine communications on behalf of the executive.
    • Maintain logs of assignments and outcomes for accountability.
  • Workflow Optimization:

    • Identify inefficiencies in communication loops and suggest improvements.
    • Coordinate with system integrators or platform admins (e.g., ClickUp, Make.com) to automate routine follow-ups.
  • Calendar & Meeting Coordination (Optional):

    • Schedule team meetings, send reminders, and prepare agendas or action trackers.

Skills & Qualifications:

  • 10+ years of experience in an administrative, project coordination, or executive assistant role.
  • Strong written communication skills and professional presence across digital platforms.
  • Proficient with productivity tools (ClickUp, Zoho projects, MS projects, Trello, Notion, Slack, WhatsApp, Google Workspace, etc.).
  • Experience with task automation tools (e.g., Make.com, Zapier, Bitrix, Zoho projects) is a strong advantage.
  • Organized, persistent, and highly detail-oriented.
  • Able to handle sensitive information with discretion.

Nice to Have:

  • Worked with engineering related companies
  • Basic understanding of project management methodologies (Agile, Kanban).
  • Tech-savvy enough to configure basic automations or workflows

KPIs / Success Metrics:

  • % of tasks completed on or before due date due to assistant's follow-up
  • Number of overdue follow-ups reduced per week/month
  • Executive time saved weekly (quantified via calendar or task deflection)
  • Improvement in communication response time

Mock Interview

Practice Video Interview with JobPe AI

Start Job-Specific Interview
cta

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.

Job Application AI Bot

Job Application AI Bot

Apply to 20+ Portals in one click

Download Now

Download the Mobile App

Instantly access job listings, apply easily, and track applications.

coding practice

Enhance Your Skills

Practice coding challenges to boost your skills

Start Practicing Now
Allcad Services
Allcad Services

Engineering Services

Tech City

50-100 Employees

6 Jobs

    Key People

  • John Doe

    CEO
  • Jane Smith

    CTO

RecommendedJobs for You

New Delhi, Gurugram, Delhi / NCR