Event Coordinator

You are a highly meticulous and proactive Event Planner who will be responsible for both operations and sales in a creative and passionate event planning company. With over a decade of experience in stress-free mommy events, luxury weddings, and immersive farmstay experiences, the company owns venues and has curated partnerships across India to turn moments into unforgettable memories. **Key Responsibilities** - Own end-to-end execution of events, including pre-planning, checklists, vendor coordination, and on-ground delivery. - Prepare and manage event timelines, production schedules, and budgets with precision. - Maintain SOPs for internal coordination, approvals, and event quality control. - Ensure timely communication with clients, vendors, and team members, leaving no detail overlooked. - Manage inventories, logistics, and resource allocation with hawk-eye accuracy. - Conduct thorough site visits, recce, and vendor briefings in advance. - Respond promptly and professionally to client inquiries, offering tailored event solutions. - Convert leads to confirmed bookings through persuasive communication and relationship-building. - Prepare customized proposals, mood boards, and pitch decks. - Upsell services by understanding client needs and presenting add-on experiences. - Maintain a CRM log of all sales interactions, follow-ups, and conversions. **Who You Are** - A born multitasker with insane attention to detail - nothing slips past you. - Passionate about events, people, and delivering excellence every single time. - Process-driven but flexible enough to handle last-minute changes with a cool head. - A strong communicator - in person, on the phone, and in writing. - A go-getter who thrives in a fast-paced environment and never misses a deadline. **Requirements** - Bachelor's degree in Event Management, Hospitality, Marketing, or related field. - 1-3 years of experience in event operations or sales within an event agency or similar industry. - Proficiency in Microsoft Excel, PowerPoint making, Canva. - Knowledge of AI ChatGPT is a plus. - Comfortable with late timings, weekend work, and irregular hours (as events demand).,