Job
Description
As an Event Coordinator at BE World, you will have the opportunity to be part of a dynamic team dedicated to creating unforgettable event experiences that leave a lasting impact. Your role will involve collaborating with clients, managing event logistics, and ensuring client satisfaction through exceptional quality and professionalism. **Responsibilities:** - **Event Planning and Execution:** - Collaborate with clients to understand their event objectives, themes, and requirements. - Develop comprehensive event plans, timelines, and budgets in alignment with client expectations. - Coordinate all aspects of event logistics including venue selection, vendor management, catering, audiovisual equipment, and transportation. - Oversee on-site event setup, execution, and breakdown with attention to detail. - **Client Relationship Management:** - Serve as the primary point of contact for clients, providing updates and managing expectations. - Build strong relationships with clients by demonstrating responsiveness, professionalism, and exceeding their needs. - **Vendor and Partner Coordination:** - Source and negotiate contracts with vendors, securing the best rates and services. - Manage vendor relationships to ensure timely delivery, contract adherence, and issue resolution. - **Budget Management:** - Create and maintain event budgets, tracking expenses and revenues. - Identify cost-saving opportunities without compromising quality or client satisfaction. - **Marketing and Promotion:** - Collaborate with the marketing team to develop promotional strategies and materials. - Utilize various marketing channels to generate excitement and awareness for events. - **Post-Event Evaluation and Reporting:** - Conduct post-event evaluations to assess success and identify areas for improvement. - Prepare comprehensive event reports with key metrics and recommendations. **Requirements:** - Bachelor's degree in Hospitality Management, Event Planning, Marketing, or related field. - Minimum 2 years of experience in event coordination or management. - Strong project management skills with the ability to multitask and meet deadlines. - Excellent communication and interpersonal skills with a focus on client satisfaction. - Proficiency in event management software like Cvent, Eventbrite, or similar platforms. - Detail-oriented mindset with a commitment to exceptional quality. - Flexibility to work evenings, weekends, and travel as needed. - Creative problem-solving abilities and knowledge of industry trends and best practices. Join BE World and embark on an exciting career in event coordination. If you are passionate about events, thrive in a fast-paced environment, and are dedicated to excellence, we invite you to apply now and be part of our team. **Benefits:** - Cell phone reimbursement - Flexible schedule - Health insurance - Leave encashment - Performance bonus *Work Location: In person*,
