EA To Director

EA to Director ( Female preferred )

Industry : Food Industry

Location : Phillaur

Experience: 5+ Yrs

1.

• Manage and maintain the MDs calendar, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.

2.

• Act as the first point of contact for the MD, handling phone calls, emails, and correspondence with professionalism.
• Draft, proofread, and edit documents, presentations, and reports as needed.
• Facilitate communication between the MD and other departments or external stakeholders.

3.

• Organize and prioritize tasks to ensure the MDs day-to-day operations run smoothly.
• Prepare and manage confidential documents and information.
• Handle expense reports, office supplies, and other administrative functions.

4.

• Assist in the planning and execution of special projects and initiatives as directed by the MD.
• Coordinate cross-functional teams and track project progress to ensure deadlines are met.

5.

• Plan and coordinate internal and external events, including business meetings, conferences, and corporate events.
• Manage logistics such as venue arrangements, catering, and audiovisual equipment.

6.

• Arrange domestic and international travel, including flights, accommodations, and transportation for the MD.
• Prepare travel itineraries and ensure all necessary documentation is in place.

7.

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality regarding company operations, employee matters, and proprietary information.

8.

• Compile and prepare reports, presentations, and documentation for meetings and decision-making processes.
• Ensure accurate and timely submission of reports and documents.

9.

• Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.
• Liaise with facilities management for any office maintenance or repairs needed.