Dy Manager / Senior Executive – Secretarial

Company – AVT Plantation Group

Dy Manager / Senior Executive – Secretarial

Department: Secretarial

Location: Cochin

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Key Responsibilities:

1. Company Law Compliance

• Ensure compliance under the Companies Act, 2013.

• Maintain statutory registers and records.

• Drafting and maintaining minutes of Board and General Meetings.

2. MCA/ROC Filings

• Preparation and timely filing of statutory forms & resolutions. 

• Track filing timelines and maintain proper documentation.

• Manage annual filing and coordinate preparation of annual report.

3. Board/Shareholder Meeting Support

• Assist in convening Board Meetings and Annual General Meetings.

• Draft notices, agendas, resolutions, and meeting minutes.

• Handle share transfers, transmissions, dividend payments, IEPF and other related corporate    

   compliances.

4. Documentation & Record-Keeping

• Maintain updated records of directors, shareholding, and related party transactions.

• Manage physical and digital secretarial records.

5. Coordination & Liaison

• Coordinate with internal departments, consultants, and ROC/MCA as needed.

• Support statutory audit, secretarial audit and cost audit with required information and filing.

• Liaison with RTA in all compliances relating to shareholders, IEPF matters and in other related   

   requirements.

6. Group Entities

• In charge of Secretarial functions in respect of five Group Companies.

7. General Legal & Contract Support

• Assist in reviewing vendor agreements and legal correspondence.

8. Regulatory Updates

• Keep track of regulatory updates and notify the team of relevant changes.

Qualifications:

• Semi qualified Company Secretary – (Pass in CS Inter/Executive and completed industrial training)

Experience:

• Minimum 5-8 years’ experience in Corporate secretarial role in a limited company

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Skills Required:

• Knowledge of Companies Act and ROC processes

• Familiarity with MCA portal and e-form filing

• Attention to detail and strong organizational skills

• Good communication and drafting ability

• Proficient in MS Word and Excel

Interested candidates can send resumes to aneesh@avtdt.in or

• WhatsApp resume to 9947677254