Documentation Specialist

Position Title

Department

Position Summary

The Documentation Specialist Intern will support the proposal and documentation team in preparing RFI/RFP responses, maintaining knowledge assets, and coordinating with cross-functional teams. This internship offers a valuable opportunity to gain hands-on experience in documentation and proposal development within the enterprise technology and life sciences domain.

Essential Duties and Responsibilities

RFI/RFP Support & Proposal Development

• Assist in reviewing RFI/RFP documents to understand customer requirements.
• Support the creation of tailored and compelling responses with input from senior team members.
• Organize and structure content from internal teams for formal proposals.

Team Collaboration

• Coordinate with internal departments (sales, technical, operations) to gather input for proposals.
• Participate in regular team meetings to track progress and contribute to proposal planning efforts.

Documentation and Knowledge Building

• Maintain and update a central repository of templates, standard responses, and technical documentation.
• Assist in identifying areas of improvement in the documentation process and tools.

Qualifications

Education / Experience

• Recent graduates or final-year students pursuing a degree in Computer Science, Information Technology, Engineering, or a related field.

Skills & Abilities

• Strong written and verbal communication skills.
• Basic technical understanding of enterprise systems (ERP, QMS, PLM, etc.) is a plus.
• Detail-oriented, with excellent organizational and time management skills.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Eagerness to learn and adapt quickly to new concepts and tools.