Documentation Specialist - EPR

Role Overview The Executive – Execution is a critical role in ensuring smooth fulfillment of the EPR process. The primary responsibility is to manage traceability documentation from vendors, ensuring compliance with requirements, and accurately creating delivery documents in the internal system. The role demands ownership, attention to detail, and quick learning, with a focus on maintaining data integrity and process efficiency.

Key Responsibilities

1. Traceability Documentation

○ Collaborate with vendors to collect and verify traceability documents required for the EPR process.

○ Ensure all documents are accurate, complete, and submitted on time.

2. Delivery Document Creation:

○ Extract critical data points from traceability documents for each delivery.

○ Accurately input the extracted data into the internal system to create delivery documents.

3. Data Validation and Reporting:

○ Perform quality checks to ensure the accuracy and completeness of entered data.

○ Maintain updated records and generate periodic reports as required. 

4. Collaboration and Communication:

○ Liaise with internal teams to address any discrepancies or missing data in traceability or delivery documents.

○ Build positive relationships with vendors to streamline the documentation process.

5. Process Improvement:

○ Identify gaps in the documentation and delivery process and suggest improvements.

○ Stay updated on internal system changes and incorporate them into workflows.

Key Skills and Qualifications

● Education: Graduate in any discipline.

● Experience: Minimum 1 year in a similar role (vendor management experience preferred but not mandatory).

● Skills:

○ Strong attention to detail and data accuracy.

○ Ability to manage and prioritize multiple tasks efficiently.

○ Quick learner with the ability to adapt to new systems and processes.

○ Strong communication and interpersonal skills.

○ Proficiency in using Microsoft Office (Excel, Word).