Document Controller @ Maldives Location

Role & responsibilities

• Coordinate with the Project Manager and assist him in performing all important correspondences and appropriate treatment of incoming and outgoing information.
• Typing of site documents and following up on all the site needs. Generating the various document control reports as required.
• Coordinating all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
• Preparation of material submittals, shop drawings submittals, (RFI) request for information etc.,weekly reports and monthly report for client& consultant.
• Keeping a systematic record of all files and updating the same, maintaining soft copies, and taking back up from time to time to ensure the security of all important contractual correspondences.
• To liaise with the project management to identify priorities and appropriate treatment of incoming and outgoing information and continually update and maintain accuracy of information.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Handling of confidential information.
• All incoming, and outgoing correspondences & documents such as (RFI) requests for information, shop drawings, materials submittal, sample tags, test reports, document submissions, inspection requests etc., are separated for filing as per QA/QC formats.
• To organize copies of hard & softcopy documents, incoming and outgoing, and distribute quickly and effectively and continually update and maintain accuracy of information.
• Making copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Maintaining updated records of all approved documents and drawings and their distribution.
• Maintaining the documents and drawings in the Document Control Office under safe custody without any damage or deterioration with ease of traceability.