Document Controller

Job Description

Job Summary: The Document Controller is responsible for managing, organizing, sharing and maintaining engineering documents and vendor documents in digital formats. This role ensures that documentation is accurate, up-to-date, securely stored, and easily accessible to authorized personnel along with up-to-date Master Deliverable List (MDL) / Document Control Index (DCI) Key Responsibilities: Receive, register, and maintain control of all project documents. Ensure proper document formatting, naming, coding, and version control. Distribute and track documents in accordance with project or company procedures. Maintain confidentiality and security of documents in accordance with data protection and company policies. Collaborate with various departments to ensure documentation compliance and accuracy. Create and maintain document templates and document control procedures. Conduct regular audits of document management systems and update as required. Archive inactive records and ensure retrieval systems are efficient. Qualifications: Diploma or equivalent; a degree or certification in records management, administration, or a related field is a plus. Proven experience as a document controller or in a similar administrative role. Proficient in MS Office (Word, Excel, Outlook) and document control software (e.g., Aconex, SharePoint, EDMS). Strong organizational and time management skills. Attention to detail and accuracy. Knowledge of industry standards related to document control (e.g., ISO 9001) is an advantage. Preferred Skills: Excellent communication and interpersonal skills. Ability to work independently and under pressure. Experience in [specific industry, e.g., construction, engineering, oil & gas, chemical] is a plus.