Deputy Unit Manager - Secretarial

Location Name:

Job Purpose

• Culture Anchor:Work Hard - Consistently puts in effort. plans and tracks daily progress to achieve targetsExecute with Rigor - Takes responsibility for meeting targets with focus and effortOwn It - Maintains honesty and fairness in all interactions in line with organization’s policiesAct with Integrity
  

Duties And Responsibilities

• SecretarialХApply claims/expense on ESS on behalf of BHs. ХMaintain scheduling and event calendars. ХReply to calls and emails on behalf of BHsХReceive and send couriers on behalf of BHs. ХCoordinate team based work. ХMeet and Greet VisitorsХResearch when needed. Conduct searches to find needed information, using such sources as the Internet. ХSend Daily Thought for the Day & Birthday Mailers to the Mortgages, LAS & PSBL TeamsХSetup Meetings and send out invites to all attendeesХSend reminders to team for commitments and tasks to be completed. ХKeep reminders and make Payments as appropriate Credit Card/Mobile/Insurance/OtherХMIS/Trackers ХBusiness MISХDaily MISХTravel Calendar MIS ХOther duties as assignedB.AdministrationХHandle conference and meeting room bookingsХOrganize Working Team Lunches and coordinate the payment through Finance TeamХMaintain hard copy and electronic filing systemХPerform photocopying and filing. C.Travel CoordinationХAssist in flight bookings, web check inХAssist in Hotel/Guest House Bookings. ХAssist in Cab/Hertz BookingsХAssist in Visa Application if Foreign Travel
  

Required Qualifications And Experience