Data Management Associate Photo & Video Content

Job Description

The Data Management Associate Photo & Video Content is responsible for the organized handling of all photo and video assets generated by the organization. This includes data collection, systematic backup, content organization, and support for internal teams through efficient retrieval and sharing of visual materials. The role is essential in ensuring that content is we'll-preserved, organized, searchable, and accessible for communication, outreach, and archival purposes. Key Responsibilities Data Collection & Backup Receive and collect photo/video files regularly from communications & av team members. Ensure timely and secure backup of all incoming data. Data Organization & Management Rename files using standardized naming conventions (eg, date, event, animal name). Organize data by project, event, species, or other relevant tags. Maintain a user-friendly folder structure for quick and efficient retrieval. Data Upload & Storage Upload organized content to central servers or cloud storage platforms. Monitor storage capacity and coordinate with IT for expansions when necessary. Manage permissions and ensure secure data access and storage practices. Content Retrieval & Sharing Respond to internal requests for specific visual content quickly and efficiently. Retrieve and share requested files while maintaining a record of what was shared and with whom. Oversee the archiving of older and historical photo/video content. Digitize legacy materials where necessary and integrate them into the archive system. Conduct periodic audits to ensure data integrity and completeness. Coordinate with the Communications team to provide content for campaigns, social media, media outreach, and documentation. Support the team with timely content, especially during field assignments or urgent communication needs. Generate regular reports on storage usage, data volume, and archival updates. Maintain proper documentation of file handling protocols and sharing activity.