Credit Control Executive

Job Title: Credit Control Executive

Location: Mumbai (Office-based)
Reporting To: Finance Manager / Head of Finance

Job Purpose

To ensure timely collection of payments from clients (government, corporate, and vendors), maintain accurate credit records, and support smooth cash flow operations by monitoring receivables and coordinating with internal teams.

Key Responsibilities

• Billing & Invoicing
• Coordinate with the billing team to ensure all invoices are prepared correctly and submitted to clients within deadlines.
• Verify supporting documents (logbooks, duty slips, attendance sheets) before bill submission.
• Bill Submission & Follow-Up
• Personally visit client offices (government departments, corporates) for bill submission, acknowledgment, and follow-up.
• Track submission dates and maintain proof of submission.
• Receivables Management
• Maintain a receivables tracker for all clients with invoice dates, due dates, and payment status.
• Follow up with clients through calls, emails, and visits to ensure timely release of payments.
• Vendor & Officer Coordination
• Coordinate with internal teams and officers in case of queries or discrepancies in bills.
• Resolve disputes promptly by providing necessary clarifications.
• Credit Monitoring
• Monitor credit periods and flag overdue accounts to management.
• Generate weekly receivables reports highlighting pending payments, ageing analysis, and risk accounts.
• Compliance & Documentation
• Ensure compliance with tender terms, government guidelines, and company policies in billing and collections.
• Safekeep all client acknowledgments, challans, and correspondence for audit purposes.
• Cash Flow Support
• Support Finance Manager in preparing cash flow forecasts based on expected collections.
• Suggest improvements in billing and collection processes to minimize delays.

Required Skills & Qualifications

• Graduate in Commerce/Finance (MBA Finance preferred).
• 2–4 years of experience in accounts receivable/credit control (preferably in transport, logistics, or service industry).
• Good knowledge of MS Excel (VLOOKUP, Pivot Tables, Ageing Analysis).
• Strong communication skills in English, Hindi, and Marathi (for government client follow-ups).
• Ability to travel locally for bill submissions and payment follow-ups.

Performance Metrics (KPIs)

• % of invoices submitted on time.
• Average collection period (days).
• Reduction in overdue receivables.
• Accuracy of receivables reporting.
• Client satisfaction in query resolution.

Job Type: Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month