Contracts Manager

Job Title:

Department:

Reports To:

Job Summary:

The Manager – Contracts, Tendering & Audit is responsible for overseeing the end-to-end contract management process, including bid evaluation, tender preparation, compliance review, and post-award monitoring. The role ensures legal, financial, commercial, and procedural compliance across projects while enhancing cost efficiency, risk mitigation, and organizational transparency. They work closely with procurement, finance, engineering, project management, and legal teams to drive standardization, governance, and strategic decision-making.

Key Responsibilities:

Tendering-

• Prepare Request for Proposal (RFP/RFQ), Prequalification (PQ/PQC), and monitor the bid submission from subcontractors.

• Coordinate with internal departments to gather data, cost estimates, and supporting documents.

• Review tender terms and conditions and recommend clarifications, deviations, and negotiations.

• Ensure compliance with public procurement norms (GFR, GEM, CPWD/DPR guidelines, or applicable standards).

• Lead commercial and legal negotiations with contractors, vendors, and stakeholders.

• Track tender progress, updates, amendments, addendums, and submission timelines.

• Develop and maintain vendor prequalification criteria, supplier evaluation matrix, and compliance documentation.

Contract Management-

• Draft, review, analyse, and finalize various agreements including: • EPC/Turnkey Contracts

• Subcontract Agreements • Vendor/Supplier Agreements • MoUs, NDAs, SLAs, Framework Agreements

• Work Orders & Service Contracts

• Perform cost benchmarking, rate analysis, and commercial negotiations.

• Maintain contract repository, records, metadata, and document control.

• Manage contract lifecycle including issuance, approval workflows, amendments, renewals, and closure.

• Establish clear contract deliverables, obligations, payment terms, milestones, and performance bonds.

• Manage contract change requests, scope variations, extensions, supplementary agreements, and revisions.

• Conduct commercial risk assessments, claims review, delay analysis, and dispute escalation.

• Support arbitration, legal notices, dispute resolution, and evidence documentation.

Audit and Compliance –

• Develop annual internal audit plans based on risk assessment, past audit performance, and organizational priorities.

• Conduct internal audits of procurement, contracts, vendor compliance, and project billing activities etc.

o Ensure adherence to: o Corporate SOPs o Procurement and commercial policies o ISO 9001/14001/45001 (or equivalent standards) o Legal and statutory norms (GST, taxation, insurance, labor compliances, etc.)

• Prepare and present audit findings, corrective action plans, and compliance dashboards to management.

• Implement audit-driven improvements including revised templates, approval checklists, and governance policies.

• Track corrective action implementation and monitor closure of audit findings.

Qualifications & Skills:

Education:

• Bachelor’s Degree in Civil Engineering, Construction Management, or related field.

Experience:

• Experience in large-scale infrastructure or real estate projects.

• Proficient in MS Office, ERP systems, e-procurement portals, and contract management tools.

• Solid understanding of financial systems, taxation compliance, procurement controls, and risk-based auditing.

Core Competencies:

• Communication: Should have an excellent written and verbal communication.

• Skills: Should have analytical skills & problem-solving skills.

• Work Culture: Should work in a team and develop a healthy and friendly work culture to achieve the organizational goals.

• Passion for Growth: Should have zeal to attain growth of organization as well as individual.