Contract Labour Associate (Offroll)

Position Title:

Position summary

Key responsibilities

Payroll management

• Verify, calculate, and process the monthly payroll for all off-roll contract workers in coordination with the third-party vendor and the finance department.
• Ensure accurate and timely payment of wages, including overtime, bonuses, and special allowances, as per the agreed-upon rates.
• Reconcile payroll data and resolve any discrepancies or issues related to payments promptly.
• Assist in preparing and distributing payslips to all contract workers.

Time office management

• Manage the daily attendance system for all contract workers, including bio metric records, and ensure all data is accurately captured.
• Monitor and track working hours, shifts, leave applications, and overtime, maintaining up-to-date records.
• Prepare and generate daily, weekly, and monthly attendance reports for management.
• Serve as the point of contact for contract workers regarding attendance and payroll-related queries.

Recruitment and manpower planning

• Collaborate with production and operations managers to determine the manpower requirements for different departments and production schedules.
• Coordinate with approved staffing agencies for the sourcing and hiring of contract workers as needed.
• Manage the documentation and onboarding process for new contract workers, ensuring all paperwork is completed accurately.
• Facilitate a smooth off-boarding process for contract workers upon contract completion or termination.

Legal and statutory compliances

• Ensure 100% compliance with all labor laws, including the Contract Labour (Regulation and Abolition) Act, 1970.
• Conduct regular audits to verify that contractors are fulfilling their statutory obligations, such as timely and accurate submission of PF (Provident Fund) and ESI (Employee State Insurance) contributions.
• Maintain all necessary statutory registers, records, and documentation, and prepare for any internal or external inspections.
• Liaise with government authorities and labor consultants as required to ensure legal adherence.
• Ensure all necessary licenses and registrations for both the establishment and the contractor are valid and up to date.

Contractor and vendor management

• Maintain a strong working relationship with all third-party staffing agencies and vendors.
• Conduct due diligence on potential contractors before engagement to ensure their compliance history is clean.
• Regularly review contractors' performance against the terms of their service level agreements.
• Ensure contractors comply with all safety and housekeeping policies of the manufacturing plant.

Required skills and qualifications

• A bachelor's degree in Human Resources, Commerce, or a related field.

• 5 years of experience

  in managing contract labor, with a strong preference for experience in the manufacturing sector.
• Proficiency in MS Excel and experience with timekeeping and payroll software.
• Strong attention to detail and accuracy, with excellent organizational and time management skills.
• Effective communication and interpersonal skills, with the ability to handle confidential information with discretion.
• Proactive problem-solving abilities and a willingness to learn and adapt to changing regulations.