Computer Operator cum Office Assistant

About the Job

A Computer Operator cum Office Assistant plays a vital role in supporting daily office operations and ensuring smooth administrative functioning. This hybrid role involves performing both technical tasks related to computer systems and administrative duties in an office environment.

Responsibilities

• Computer Operation:
• Operate and monitor computer systems, including hardware and software, ensuring efficient and uninterrupted functioning.
• Troubleshoot minor technical issues with computers, printers, scanners, and other office equipment, escalating complex problems to the IT department when necessary.
• Manage the regular backup of data, ensuring that all information is securely stored and easily retrievable in case of system failure.
• Maintain an organized file system, both physically and electronically, to ensure easy access to required information and records.
• Ensure all software and hardware are updated regularly and manage antivirus and security updates to protect against data breaches and other security risks.
• Data Entry & Document Management:
• Perform data entry tasks, including updating databases, entering information into spreadsheets, and generating reports based on the collected data.
• Handle the preparation, editing, and formatting of documents, letters, reports, and presentations, ensuring high-quality and error-free output.
• Assist in the creation and management of files, both physical and digital, keeping records organized and up to date for easy retrieval.
• Help in the conversion of documents from one format to another (e.g., from PDF to Word) or organizing paper-based documents into digital formats for better accessibility.
• Administrative Support:
• Provide general office support, including answering phone calls, responding to emails, and managing office correspondence.
• Schedule appointments, meetings, and conferences, and maintain office calendars to ensure efficient time management.
• Handle incoming and outgoing mail, ensuring it is appropriately directed to the relevant departments or personnel.
• Maintain office supplies and place orders when necessary, keeping inventory of all supplies and ensuring adequate stock levels.
• Customer and Client Interaction:
• Interact with clients and customers over the phone or in person, addressing inquiries, providing information, and ensuring positive communication.
• Assist in preparing presentations and reports for clients, ensuring accuracy and timeliness in delivery.
• Help facilitate smooth communication between internal teams and external parties by maintaining clear records of interactions.
• Office Coordination:
• Assist with office organization and management, ensuring all tasks are completed in a timely manner and in accordance with office protocols.
• Coordinate with other departments to ensure all necessary tasks and processes are completed without delays.
• Organize and maintain office files, ensuring they are properly labeled and categorized for easy access by staff.

Skills And Qualifications

• Technical proficiency in using office software such as MS Word, Excel, PowerPoint, and other common office tools, along with basic knowledge of operating and troubleshooting computer hardware and software.
• Organizational skills to maintain order in files, documents, and office resources.
• Attention to detail to ensure accuracy in data entry, document preparation, and report generation.
• Strong communication skills to interact effectively with colleagues, clients, and management.
• Ability to multitask, prioritize workloads, and meet deadlines while maintaining high standards of accuracy and efficiency.

Educational Requirements

A high school diploma or equivalent is typically required, though a diploma or certification in computer science or office management may be preferred. Previous experience in a computer-related role or administrative work can be advantageous.

This role requires individuals to be proactive, adaptable, and skilled in managing both technical and administrative tasks, ensuring smooth and efficient office operations.

For More Details Contact to HR Mob : +91- 9999283029

Job Types: Full-time, Permanent

Pay: ₹8,000.00 - ₹12,000.00 per month

Language:

• English (Required)

Work Location: In person