Company Secretary

Key Responsibilities & Duties:

Board & Committee Support:

• Organizing, preparing agendas for, and taking detailed minutes of all Board, Committee, and Annual General Meetings (AGMs).
• Drafting and circulating board resolutions and ensuring decisions are implemented and communicated to relevant stakeholders.
• Providing support and guidance to Directors on their duties and responsibilities, focusing on corporate governance best practices.

Compliance & Regulatory Filings:

• Ensuring the company complies with all statutory and regulatory requirements under the applicable Companies Act, SEBI, stock exchange rules, and other relevant bodies.
• Preparing and filing necessary returns, forms, and annual reports with government authorities (e.g., Registrar of Companies - ROC).
• Monitoring changes in relevant legislation and updating the board and management teams on compliance impacts.

Records & Administration Management:

• Maintaining and acting as the custodian of all statutory books, registers (e.g., registers of members, directors), and company records.
• Managing shareholder communications, including matters related to share transfers, dividends, and general meetings.
• Ensuring the security and proper filing/retention of formal company documents like the Certificate of Incorporation and Memorandum/Articles of Association.

Application user:

• Ensure compliance reporting in Global Compliance management tool
• Ensure Board annexure updating in Board tool like agenda/ minutes etc.
• Ensure BRSR related data upload for ESG Tool

Liaison & Coordination:

• Acting as a primary point of contact between the company and external regulators and auditors.
• Coordinating with internal departments to collate information for reports and compliance audits.

Key Skills & Qualifications:

Education:

Experience: 4+ years , proven experience in a company secretarial or corporate governance role in listed company.