Company Secretary

Role & responsibilities

1. Statutory and Regulatory Compliance

• Ensure the company complies with relevant legislation (e.g., Companies Act, SEBI regulations, listing requirements, etc.).
  
• File annual returns and other necessary documents with regulatory bodies (like ROC, stock exchanges).
  
• Maintain statutory registers and records (e.g., Register of Members, Directors, Shareholders, Charges).
  

2. Board and Committee Support

• Organize board meetings, committee meetings, and annual general meetings (AGMs).
  
• Draft and circulate meeting agendas, notices, and minutes.
  
• Advise the board on governance and compliance issues.
  

3. Corporate Governance

• Ensure the company adheres to best practices in corporate governance.
  
• Assist directors with their duties and responsibilities under law.
  
• Monitor changes in relevant legislation and regulations and ensure the board is informed of their implications.
  

4. Record-Keeping and Documentation

• Maintain updated company records and documents.
  
• Handle share allotment, transfers, dividends, and related shareholder matters.
  
• Maintain documentation for company incorporation, restructuring, mergers, or acquisitions.
  

5. Communication and Liaison

• Act as a liaison between the company and regulatory authorities, lawyers, auditors, and shareholders.
  
• Handle queries from shareholders and ensure effective communication.
  

6. Risk Management

• Identify and mitigate legal and compliance risks.
  
• Develop and implement internal compliance policies and procedures.
  

Key Skills

• Strong knowledge of corporate laws, regulations, and governance
  
• Excellent communication, interpersonal, and organizational skills
  
• High level of integrity and professionalism
  
• Attention to detail and strong analytical abilities
  
• Ability to manage confidential information with discretion