Company Secretary

Role & responsibilities

Guide the management by giving the brief background on the requirement, goal to be achieved and propose a viable action to meet the targeted goals, while explaining the associated risks in doing/or not doing the proposal, so that facilitating management to form and implement organizational policies and procedures and for constitution of committees.

• Ensure that all of the applicable laws, statutory and regulatory requirements are met without any deviation
• Assisting the chairman of the Board in preparing for and conducting all the meetings as per standards
• Holding all meetings in time and ensuring compliances on all aspects: applicable stakeholders are notified within specified timelines, required quorum and constitution are ensured, proper organization and arrangements as per the regulatory standards and all reference documents are made available and archived, minutes all meetings and discussion points are recorded archived and appropriately circulated;
• Hold unscheduled meetings as per the requirements, as per standards;
• To Coordinate with SAFRAN Counsel and Practicing Company Secretary for making sure all the applicable documents are appropriately prepared, signed and promptly submitted to appropriate agencies;
• Maintain 100% confidentiality on all the information discussed during the various meetings and discussions within the organization;
• Ensure audited financials and Director Reports are duly signed and distributed in accordance with applicable legislation and company articles of association;
• Facilitate all the activities related to new directors induction and resignation of existing directors;
• Ensure required shares (for both investment in cash and investment in kind) are calculated and issued as per the applicable regulations and all the required supporting documentation is available and archived;
• Ensure applicable RBI / FEMA reportings are made within time and as in appropriate manner;
• Advice, communicate and receive all the yearly returns from all the directors and all the returns are filed and appropriately archived;
• Advising the board on its responsibilities with regard to risk management and internal controls.
• Advising the board on the applicable laws, regulations, standards, and codes relating to reporting of non-financial information;
• Coordinate and follow-up subsidy applications

Preferred candidate profile

2-5 year of hands on experience ideally in MNC

Requires a Licence from The Instituteof Company Secretaries of India (ICSI) after completing 10+2 or Intermediate from any discipline