Company Secretary

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Job Summary

Company Secretary (CS)

Key Responsibilities:

ROC/MCA Compliance:

• Manage all

  ROC filings

  for private companies including annual returns, changes in shareholding, directorships, registered office, and capital structure.
• Handle

  dematerialization

  processes in compliance with regulatory mandates.
• Draft and file necessary resolutions, agreements, and forms with MCA for:

• Board/Shareholder approvals

• Company to LLP conversions

• Issuance of share certificates

  within statutory timelines post allotment.

• Filing of charge documents

FEMA & RBI Compliance:

• Manage and ensure timely

  FCGPR

  ,

  FLA filings

  , including revised filings as per RBI/FEMA regulations.
• Conduct due diligence to determine the requirement of

  MHA approvals

  for shareholders with Chinese or other sensitive-country links.
• Handle

  foreign company incorporation

  in India in compliance with FEMA and MCA guidelines.
• Stay updated and ensure compliance with latest RBI guidelines applicable to foreign-owned entities.

Taxation & GST Compliance:

• Assess and manage

  GST implications on digital services

  provided to Indian customers by foreign-owned entities.
• Monitor and reconcile

  GST input credits

  , handle discrepancies if a vendor fails to file

  GSTR-1

  .

Corporate Governance & Transactions:

• Handle

  related party transactions

  – obtain necessary board/shareholder approvals and ensure proper disclosures.
• Manage

  issuance of debentures

  and other securities in compliance with Companies Act and SEBI rules (if applicable).
• Lead compliance processes related to

  Employee Stock Option Plans (ESOPs)

  including drafting of schemes, shareholder approvals, and regulatory filings.
• Support companies in

  winding up

  or voluntary strike-off processes.

Regulatory Licensing & Approvals:

• Manage documentation and declaration requirements for obtaining

  IRDAI corporate agent licenses

  .
• Ensure ongoing

  IRDAI compliance

  for corporate agents or insurance intermediaries.

Special Compliance Areas:

• Oversee

  CSR-1 filings

  and compliance for newly incorporated entities engaging in CSR activities.
• Assist in compliance and operational framework for:

• NBFCs

  ,

  Nidhi Companies

  , and

  Chit Funds

• Coordinate

  ICEGATE registrations

  and related import-export compliance.

Required Skills & Competencies:

• Strong understanding of the Companies Act, FEMA, SEBI, IRDAI, GST laws, and other allied legislation.
• Proficient in MCA21 portal, RBI FIRMS portal, GST portal, and other compliance platforms.
• Excellent drafting skills for resolutions, notices, and regulatory documents.
• Ability to handle multiple stakeholders including auditors, legal counsel, directors, and regulatory bodies.
• High attention to detail, timelines, and documentation accuracy.
• Ability to work independently and manage confidential information with integrity.

).