Company Secretary

1. Executive Administrative Support

• Calendar & Schedule Management

  Efficiently manage the MDs appointments, meetings, and travel plans.

• Email & Communication Management

  Screen, prioritize, and respond to emails and phone calls professionally.

• Meeting Coordination

  Organize internal and external meetings, including preparing agendas and taking minutes.

2. Confidentiality & Discretion

• Handle sensitive company and personal information with absolute confidentiality and integrity.
  

3. Communication Skills

• Verbal Communication

  Clear and professional interaction with internal teams, clients, board members, and stakeholders.

• Written Communication

  Drafting emails, letters, reports, and presentations with precision and professionalism.

4. Organizational & Time Management

• Prioritize tasks, multitask effectively, and meet tight deadlines while keeping the MD on track.
  

5. Travel & Logistics Management

• Plan and book domestic and international travel, prepare itineraries, and handle visa/documentation needs.
  

6. Document Management

• Maintain physical and digital records, organize files, and prepare documents for meetings or reports.
  

7. Interpersonal & Relationship Management

• Act as the MD’s liaison with senior management, staff, clients, and external partners.
  
• Build trust-based professional relationships inside and outside the organization.
  

8. Problem-Solving & Initiative

• Anticipate the MD’s needs and solve issues proactively without constant supervision.
  

9. Tech & Software Proficiency

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Calendar/Email Tools (e.g., Microsoft Outlook, Google Workspace)

• Meeting Platforms (Zoom, Microsoft Teams)

• Familiarity with

  document collaboration

  and

  project management tools

  is a plus.

10. Business Etiquette & Professionalism