Company Secretary

Job Title

Company Secretary

Experience

8-12 years (Mandatory experience in Listing & IPO)

Qualification

• Qualified

  Company Secretary (Member of ICSI)

• LLB (preferred, not mandatory)

Location

Malad West, Mumbai

Reporting To

CFO / Managing Director / Board of Directors

Job Purpose

IPO, listing compliances, SEBI regulations, and ongoing listed entity obligations

Key Responsibilities

1. IPO & Listing Compliance (Mandatory)

• End-to-end handling of

  IPO / Listing process

  , including coordination with:
• Merchant Bankers
• Legal Advisors
• Auditors
• Stock Exchanges (NSE/BSE)
• Drafting and vetting:
• DRHP / RHP / Prospectus
• Offer-related agreements and disclosures
• Ensuring compliance with

  SEBI (LODR / ICDR) Regulations

  and listing norms
• Post-listing compliance and reporting
• Supporting strategic decisions by providing legal and compliance insights

2. Secretarial & Statutory Compliance

• Ensure compliance with:
• Companies Act, 2013
• SEBI Regulations (LODR, PIT, SAST, ICDR)
• Stock Exchange requirements
• Conducting and managing:
• Board Meetings
• Committee Meetings
• Annual General Meetings (AGMs)
• Extraordinary General Meetings (EGMs)
• Preparation and maintenance of:
• Agenda, minutes, resolutions
• Statutory registers and records

3. Corporate Governance

• Advising the Board on:
• Corporate governance best practices
• Legal and regulatory implications
• Ensuring adherence to governance frameworks applicable to listed entities
• Monitoring compliance of Board and Committee compositions

4. Regulatory Filings & Disclosures

• Timely filing of returns, forms, and disclosures with:
• ROC
• Stock Exchanges
• SEBI
• Handling event-based disclosures under

  SEBI LODR Regulations

5. Legal & Advisory Support

• Drafting, reviewing, and vetting:
• Agreements, policies, codes, and charters
• Liaising with external counsels and consultants
• Handling inspections, audits, and regulatory queries
• Identifying and managing corporate compliance and governance risks

6. Stakeholder & Investor Coordination

• Acting as a point of contact for:
• Shareholders
• Investors
• Regulators
• Handling shareholder queries, grievances, and transfers
• Represent the company before various regulators and authorities in matters related to the discharge of duties

Key Skills & Competencies

• Strong knowledge of

  SEBI Regulations & Companies Act

• Hands-on experience in

  IPO & Listed Company compliances

• Excellent drafting and documentation skills
• Strong coordination and stakeholder management abilities
• High level of integrity and attention to detail
• Ability to work independently and manage timelines

Mandatory Requirements

• Qualified Company Secretary (ICSI Member)

• Proven IPO / Listing experience (must-have)

• 812 years of relevant post-qualification experience
• Experience in handling listed company compliances

Preferred Industry Exposure

• Listed Companies
• IPO-bound Companies
• Financial Services / Manufacturing / Technology