Company Secretary

Key responsibilities

• Corporate Governance and Compliance:

• Advise the board of directors on their legal duties, responsibilities, and governance requirements.
• Ensure the company complies with all relevant laws, regulations, and secretarial standards.
• Act as the primary point of contact for regulators like the Registrar of Companies (ROC) and the Securities and Exchange Board of India (SEBI).

• Board and Shareholder Meetings:

• Coordinate, schedule, and facilitate board, committee, and shareholder meetings.
• Draft and distribute notices, agendas, and meeting materials.
• Record and maintain accurate minutes of all meetings.

• Statutory Records and Filings:

• Maintain all statutory books and registers, such as the register of members, directors, and charges.
• Conduct regular secretarial audits to ensure compliance with all laws.
• Prepare and file all necessary e-forms and documents with regulatory authorities.

• Investor Relations and Disclosure:

• Manage communication with shareholders and handle investor queries.
• Ensure timely and accurate disclosure of company information to the stock exchanges and the public.
• Manage compliance related to fundraising activities and listing rules.

• Other Duties:

• Assist in the preparation of the annual report and other official company documents.
• Coordinate with internal and statutory auditors.
• Handle corporate restructuring, foreign collaborations, and other legal and financial advisory services as needed.

Essential skills

• Strong understanding of corporate law, governance, and regulatory frameworks.
• Excellent verbal and written communication skills, with the ability to explain complex legal information clearly.
• Meticulous attention to detail and strong organizational skills.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet strict deadlines.
• Integrity, discretion, and good judgment when handling confidential information.
• Proficiency in relevant software and technology.