Company Secretary

Objectives of the role

• Coordinating and facilitating board meetings, including preparing board agendas, minutes and resolutions.
• Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions.
• Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes.
• Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.
• Working on the corporate governance best practices, legal requirements and compliance issues.
• Guiding corporate governance best practices and implementing governance frameworks.
• Legal research on varied topics such as employment law, privacy law etc.
• Legal drafting and contract review

Responsibilities

• Prepare and distribute notices, agendas and supporting materials for board and committee meetings.
• Attend board meetings, record minutes and maintain accurate records of board proceedings.
• Assist in the preparation and filing of statutory documents with regulatory authorities.
• Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements.
• Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and being familiar with filings such as RBI, FEMA, IEC, LEI, export compliance, etc.
• Familiarity in using DSC for the Directors.
• Audit & Inspection Readiness Coordinate with internal and external auditors during secretarial audits, regulatory inspections, and compliance reviews. Ensure availability and accuracy of documentation and respond to audit queries in a timely manner.
• Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues.
• Conduct corporate governance reviews and assessments to identify areas for improvement.
• Stay updated on changes to corporate law, regulations and governance practices.
• Draft and review agreements including but not limited to NDAs, SaaS agreements, facilities and vendor agreements etc.
• Work closely with the EMEA/APAC legal counsel for supporting with compliance across regions.

Required skills and qualifications

• Bachelors degree in Law, Business Administration or a related field.
• Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI).
• 3+ years of experience as a company secretary or a similar role in corporate governance and compliance.
• Strong knowledge of corporate law, regulations and governance principles.
• Familiarity with corporate governance codes and guidelines, such as the Companies Act and working on the MCA portal, and other government portals.
• Experience with corporate secretarial software and tools for document management and compliance tracking.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members.
• Ability to work independently and handle confidential information with discretion.
• Attention to detail and the ability to work effectively under pressure in a fast-paced environment.
• Experience in handling regulatory filings and compliance audits.
• Legal background or additional qualifications in law.