Building Manager (Legal & Operations) - South Mumbai

Position Objective

operational, legal, and administrative affairs

Key Responsibilities

Operational Management

• Oversee daily building operations including housekeeping, security, maintenance, plumbing, electrical, lift operations, and waste management.
• Supervise vendor contracts, AMC renewals, and ensure timely service delivery.
• Conduct routine facility inspections and ensure preventive maintenance schedules are adhered to.
• Coordinate with residents and committee members for building-related matters, ensuring smooth communication and timely resolution of issues.
• Maintain records for service providers, inventories, and equipment.

Legal & Compliance Management

• Ensure compliance with the

  Maharashtra Cooperative Societies Act

  ,

  bye-laws

  , and other relevant housing regulations.
• Liaise with government departments, municipal authorities, and statutory bodies for NOCs, licenses, renewals, and related documentation.
• Handle legal matters such as property disputes, vendor issues, or statutory notices under the guidance of the managing committee or legal advisors.
• Prepare and maintain all statutory records, AGM/GBM minutes, and other legal correspondence for the society.
• Assist in drafting and reviewing service contracts, tenders, and legal documents related to society operations.

Financial & Administrative Responsibilities

• Work closely with the Treasurer/Managing Committee on budgeting, expense tracking, and cost optimization.
• Review vendor invoices and ensure proper verification before submission for payment.
• Identify and implement cost-saving opportunities without compromising service quality.
• Maintain updated records of insurance, property tax payments, utility bills, and related documents.

People & Vendor Management

• Lead the on-ground support team (security, housekeeping, maintenance staff) ensuring discipline, efficiency, and accountability.
• Coordinate with external agencies, contractors, and consultants for ongoing or new projects.
• Handle grievance management for residents with professionalism and empathy.

Desired Profile

• Minimum

  10 years of experience

  in managing residential/commercial complexes or cooperative societies.
• Strong understanding of

  legal, operational, and financial aspects

  of housing society management.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficiency in MS Office and basic accounting/ERP tools.
• Exposure to dealing with statutory authorities such as BMC, Fire, Electricity Board, and Police Department.

Educational Qualification

• Graduate in any discipline.
• Additional certification or diploma in

  Property Management, Facilities Management, or Legal Administration

  will be preferred.