Billing Administrator

Job Description: Billing & Accounts Management ExecutivePosition Overview

We are seeking a detail-oriented and organized professional to manage billing operations, cashier functions, stock management, and debtor-creditor accounts. This role is crucial for maintaining accurate financial records and ensuring smooth day-to-day financial operations.

Key ResponsibilitiesBilling Operations

• Generate accurate invoices and bills for customers in a timely manner
• Process sales transactions and maintain proper documentation
• Verify pricing, discounts, and terms before invoice generation
• Handle billing queries and resolve discrepancies promptly
• Maintain systematic filing of all billing documents
• Prepare daily, weekly, and monthly billing reports

Cashier Functions

• Handle cash, credit card, and digital payment transactions
• Maintain accurate cash register and ensure daily reconciliation
• Issue receipts and maintain transaction records
• Ensure cash security and proper handover procedures
• Prepare daily cash reports and bank deposits
• Handle refunds and payment adjustments as per company policy

Stock Management

• Monitor inventory levels and maintain stock records
• Coordinate with procurement team for timely stock replenishment
• Conduct regular stock audits and physical verification
• Update stock management system with receipts and issues
• Identify slow-moving or obsolete stock items
• Maintain proper documentation of stock movements
• Generate stock reports and variance analyses

Debtors Management

• Maintain accurate records of all accounts receivable
• Monitor payment due dates and follow up on outstanding invoices
• Send payment reminders and statements to customers
• Coordinate with sales team for collection of overdue payments
• Prepare aging analysis reports of debtors
• Handle customer payment queries and disputes
• Recommend credit limits and payment terms for customers

Creditors Management

• Maintain accurate records of all accounts payable
• Verify vendor invoices against purchase orders and delivery notes
• Schedule payments according to terms and cash flow requirements
• Maintain positive relationships with suppliers
• Track payment due dates to avoid late payment penalties
• Prepare creditor aging reports and payment schedules
• Reconcile vendor statements regularly

Required QualificationsEducation

• Bachelor's degree in Commerce, Accounting, Finance, or related field
• Additional certification in accounting software (Tally, QuickBooks, SAP, etc.) is preferred

Experience

• Prior experience in stock management is an advantage
• Experience with ERP or accounting software systems

Skills & Competencies

• Strong numerical aptitude and attention to detail
• Proficiency in MS Office, especially Excel
• Knowledge of accounting principles and practices
• Excellent organizational and time management skills
• Good communication and interpersonal skills
• Ability to handle confidential information with integrity
• Problem-solving skills and ability to work under pressure
• Basic understanding of GST/tax regulations

Performance Metrics

• Accuracy of billing and financial records (target: 99%+)
• Timely collection of receivables (DSO - Days Sales Outstanding)
• Cash reconciliation accuracy
• Stock variance percentage
• Timely payment to creditors
• Reduction in overdue accounts

Reporting Structure

Reports to: Finance Manager / Accounts Manager

Compensation

Competitive salary package commensurate with experience and qualifications, including benefits as per company policy.

To Apply: Interested candidates should submit their resume along with a cover letter to [email protected]

Job Type: Full-time

Pay: ₹9,708.60 - ₹29,545.56 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time

Work Location: In person