Backend Admin FMCG Operations

Adarsh Food Products Pvt. Ltd. is a trusted name in the FMCG space, manufacturing and distributing a wide range of food products including pulses, spices, dry fruits, and flours. With a strong distribution network and focus on quality, we are committed to delivering excellence to households across India. Our manufacturing unit is located in Sonipat, Haryana, and is equipped with modern production facilities and a dedicated team of professionals.

Position Overview:

Backend Admin Executive

Key Responsibilities:

1. Data Management & Documentation

• Maintain and regularly update internal data trackers for inventory, dispatch, raw materials, and sales
• Record purchase and sales entries in Excel and/or ERP software
• Prepare GRNs (Goods Receipt Notes) and coordinate for inward/outward material entries
• Ensure proper filing of physical and digital documents related to billing, dispatches, and procurement

2. Reporting & Analysis

• Generate and share daily, weekly, and monthly MIS reports (Inventory, Dispatch Status, Production Updates, etc.)
• Create Pivot Tables, VLOOKUPs, and charts to analyze key operational metrics
• Flag discrepancies in data and coordinate with the concerned teams for resolution

3. Coordination & Communication

• Liaise with the production, dispatch, accounts, and sales teams for real-time data exchange
• Communicate with vendors, transporters, and warehouse staff to track deliveries and stock movement
• Follow up with suppliers for pending documents such as invoices, delivery challans, etc.

4. Support to Operations & Compliance

• Assist in maintaining inward/outward registers for material flow
• Help during internal audits by preparing reports and presenting required documentation
• Support in updating SOPs, safety logs, and statutory compliance registers

Required Qualifications & Skills:

Education:

• Graduate (B.Com, BBA, BA, or equivalent)
• Additional certification in MS Office or data management is a plus

Experience:

• 13 years of backend or admin support experience in an FMCG or manufacturing setup

Technical Skills:

• Strong command over

  MS Excel

  (Pivot Tables, VLOOKUP, HLOOKUP, Data Validation, Conditional Formatting)
• Comfortable with

  MS Word

  ,

  PowerPoint

  , and

  Outlook

  for daily communications
• Familiarity with

  Tally / Busy / ERP software

  for billing and record keeping (preferred but not mandatory)

Other Skills:

• Good written and verbal communication skills (Hindi & English)
• High attention to detail and accuracy
• Ability to work independently and manage time effectively
• Team-oriented mindset with willingness to learn