Back Office Executive

Job Description – Back Office Executive

Job Title: Back Office Executive
Department: Administration / OperationsReporting To: Operations Manager / Office Head

Job Purpose:

To manage and support all back-office operations in the gems and jewellery business, ensuring smooth administration, accurate record-keeping, coordination with production, sales, and accounts teams, and efficient handling of office processes.

Key Responsibilities:

• Maintain accurate records of production, inventory, sales, and purchase orders.
• Prepare and maintain files for gold, diamonds, gemstones, and finished jewellery items.
• Ensure all reports and documents are updated regularly for management review.
• Assist in tracking raw materials, semi-finished, and finished jewellery stock.
• Coordinate with warehouse and production teams for stock reconciliation.
• Maintain stock registers and prepare reports on consumption and availability.
• Act as a point of contact between production, sales, marketing, and accounts teams.
• Ensure smooth internal communication and workflow.
• Follow up on pending tasks, approvals, and documents.
• Handle office correspondence, emails, and internal memos.
• Assist in organizing meetings, preparing presentations, and office scheduling.
• Support compliance and documentation for audits.
• Assist accounts team in invoice preparation, purchase bills, and payment tracking.
• Maintain records of vendor bills, receipts, and expense reports.
• Process Improvement & Reporting
• Suggest improvements in office workflow and documentation processes.
• Prepare weekly/monthly reports for management on back-office operations.

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person