AVP Purchase and Warehouse

Designation:

Role Overview

Procurement, Vendor Management, Inventory Planning, and Warehouse Operations

Key Responsibilities

Procurement & Strategic Sourcing

• Oversee daily purchase operations including PR review, vendor communication, approvals, and escalations.
• Collaborate with Project, Service, Sales, SOC, and Testing teams for accurate and timely procurement.
• Participate in project kick-off meetings to understand BOQs, timelines, and material specifications.
• Guide the team on sourcing strategies, vendor approaches, and PR evaluations.
• Lead commercial negotiations on pricing, payment terms, credit periods, and delivery schedules.
• Evaluate, onboard, and develop new vendors; coordinate product evaluation with Sales & Technical teams.
• Conduct cost analysis, commercial comparisons, and prepare approval notes for management.
• Approve Purchase Orders (POs) in line with company policies and budgets.
  

Vendor Management

• Build and maintain strong vendor relationships and review vendor performance regularly.
• Conduct final checks and approvals of vendor invoices before submission to Finance.
• Ensure timely vendor payments by coordinating with Accounts.
• Conduct vendor site visits to review production readiness, quality, and delivery commitments.
• Attend industry exhibitions and trade shows to stay updated on market trends and technologies.
  

Warehouse & Inventory Management

• Oversee end-to-end warehouse operations including GRN, storage, dispatch, and inventory accuracy.
• Ensure effective material planning, stock forecasting, and optimum inventory levels.
• Implement warehouse process improvements, safety norms, and ISO-compliant practices.
• Coordinate with Project & Service teams to meet site-wise material requirements.
  

Team Leadership & Governance

• Train and mentor Purchase & Warehouse teams on products and processes.
• Monitor attendance, leave, discipline, and overall team behaviour.
• Define KPIs, performance benchmarks, and ensure high productivity.
  

Risk, Compliance & Audits

• Conduct risk assessments related to procurement, vendors, and material availability.
• Prepare and present MIS reports to the HOD and CEO.
• Handle internal audits, external audits, and ISO audits with complete documentation and compliance.
  

Skills & Competencies

• Strong negotiation and vendor management skills
• In-depth knowledge of procurement, supply chain, and warehouse operations
• Excellent analytical, costing, and commercial evaluation abilities
• Proven leadership and team-handling skills
• Sound understanding of ISO standards and audit compliance
• Strong communication and cross-functional coordination skills
• Decision-making and risk assessment capability
  

Ideal Candidate Profile

• Senior-level experience in Purchase & Warehouse Management
• Exposure to project-based procurement and multi-vendor environments
• Experience handling audits and compliance independently
  

Why Join Us?

• Leadership role with high visibility
• Opportunity to drive strategic procurement decisions
• Fast-growing organization with strong cross-functional exposure