Associate - IT

Job Description

Support the department in Procurement, Payment Processing, and Material & Inventory Management using SAP Application. Coordinate with Security and other functional departments for day to day business requirements. Support the department in Procurement, Payment Processing, and Material & Inventory Management using SAP Application. Coordinate with Security and other functional departments for day to day business requirements. ORGANISATION CHART KEY ACCOUNTABILITIES Accountabilities Key Performance Indicators SAP Transactions : Raising the Purchase Requests Coordinating with Procurement & Contracts Dept., for release of the Purchase Orders Doing the Service Entry Sheets and submission of bills to Accounts with check list Coordinating with Central Inward Bill Dept., for vendor bills towards rejection and seeking the correct invoice from the vendors Creating the material codes in E String No. of PR s raised within SLAs Vendor Payment Process : Manage the relations with IT vendors to seek the proper bills for better processing Coordinating with the external departments (F&A and P&C Dept, CBID) in completing the payment releases in stipulated time frame Vendor payment Timelines Team Coordination : Manage the relations with all external and internal stakeholders in completing the assigned tasks viz. Scheduling the meetings and calendar, Preparing the internal Minutes of Meeting Completion of the travel arrangements in a timely manner Arranging the AEP s to the internal and support teams; Sending nominations for the AVSEC trainings, Cash reimbursement from F&A to the team, Preparing the Shift Roster, Admin support to the Department Closure of AEP passes on time MOM timelines KEY ACCOUNTABILITIES - Additional Details EXTERNAL INTERACTIONS External - Roles you need to interact with outside the organization to enable success in your day to day work Assist IT Vendors towards provision of bills & to process further payments Coordinate with Internal Teams at GHIAL & Assist Vendor staff in procurement of Airport Entry Pass. INTERNAL INTERACTIONS Internal - Roles you need to interact with inside the organization to enable success in your day to day work Work with internal teams like: IT Team Procurements & Contracts Fin & Accounts Transport Dept HR & FMS Dept Security & AEP Dept In clearing issues related to Procurements FINANCIAL DIMENSIONS OTHER DIMENSIONS Render support to the Vendors in ensuring the timely payments for the products and services provided. Team coordination EDUCATION QUALIFICATIONS Graduate/Post Graduate Degree along with SAP knowledge and Administrative support RELEVANT EXPERIENCE With at least 3 to 5 years of experience in areas of dealing with Vendor payment process, PR PO process(SAP) Team coordination Maintaining a good relationship with internal and external teams COMPETENCIES Execution & Results Teamwork & Interpersonal influence Problem Solving & Analytical Thinking Planning & Decision Making Personal Effectiveness Stakeholder Focus Networking Capability Building Strategic Orientation Social Awareness Entrepreneurship