Assistant Warehouse Manager

We are seeking a meticulous and experienced Assistant Manager Warehouse to lead and optimize warehouse operations at our OSD formulation facility, Evertogen Life Sciences. This pivotal role demands a professional who can ensure the seamless receipt, storage, and issuance of raw materials, pack materials, and finished goods, all while maintaining strict adherence to Good Manufacturing Practices (GMP), and other regulatory requirements. The ideal candidate will possess a strong understanding of ERP systems, including SAP and Inhouse Custom ERP platforms, particularly in maintaining impeccable inventory accuracy and traceability. You will be instrumental in preparing comprehensive documentation for regulatory inspections (USFDA, EU, WHO), overseeing material movement in coordination with Quality Assurance (QA), and implementing best-in-class storage practices. Your leadership will be essential in ensuring the safe and efficient operation of warehouse infrastructure and personnel, contributing directly to the reliable and cost-effective delivery of pharmaceutical products. If you thrive in a dynamic environment where precision and compliance are paramount, we encourage you to apply.

Responsibilities:

Warehouse Operations Management

• Oversee daily warehouse activities, ensuring efficient material flow and adherence to established SOPs.
  • Manage the receipt, inspection, and storage of incoming raw materials, packing materials, and finished goods. • Coordinate material movements with QA for sampling, testing, and release, maintaining accurate records. • Implement and monitor temperature control and humidity monitoring systems to maintain the integrity of stored pharmaceutical goods. •Ensure compliance with safety regulations and SEZ rules and promote a safe working environment for all warehouse personnel. • Manage Change Control procedures related to warehouse operations. • Oversee exporting finished goods in compliance with SEZ regulations and international shipping standards.

Inventory Control and Accuracy

• Maintain accurate inventory records using ERP systems (SAP, Oracle), conducting regular cycle counts and physical inventories.
  • Investigate and resolve inventory discrepancies, implementing corrective actions to prevent future occurrences. • Monitor stock levels and proactively identify potential shortages or excesses, optimizing inventory holding costs. • Ensure traceability of all materials throughout the warehouse, from receipt to issuance. • Perform regular inventory reconciliation to validate system data against physical counts. • Implement and maintain robust inventory management practices to minimize losses and damages.

Compliance and Regulatory Affairs

• Ensure strict compliance with Good Manufacturing Practices (GMP), and other relevant regulatory requirements (USFDA, EU, WHO).
  • Prepare and maintain documentation required for regulatory inspections, audits, and internal quality assessments. • Develop and implement warehouse SOPs that align with regulatory guidelines and company policies. • Participate in internal and external audits, addressing any findings and implementing corrective actions. • Stay updated on changes to regulatory requirements and industry best practices, implementing necessary updates to warehouse procedures. • Manage documentation for Regulatory Inspections.

Statutory Compliance & Export Management

• Ensure full adherence to SEZ rules and regulations, including documentation and procedures related to export of finished goods.
  • Coordinate with export agencies, customs authorities, and internal stakeholders to ensure smooth and timely dispatch of goods. • Maintain all required records and approvals as per statutory compliance applicable to warehousing and exports from SEZ zones.

Material Handling and Storage

• Supervise the safe and efficient handling of all materials within the warehouse, minimizing the risk of damage or loss.
  • Implement and maintain proper storage practices, ensuring materials are stored in designated locations and under appropriate conditions. • Oversee the operation and maintenance of warehouse equipment, including forklifts, pallet jacks, and other material handling equipment. • Ensure that all material handling activities comply with safety regulations and company policies. • Optimize warehouse layout and storage configurations to maximize space utilization and improve material flow. • Implement Material Storage Best Practices.

Team Leadership and Development

• Supervise and train warehouse personnel, providing guidance and support to ensure optimal performance.
  • Conduct performance evaluations and provide feedback to team members, identifying areas for improvement. • Foster a positive and collaborative work environment, promoting teamwork and open communication. • Delegate tasks and responsibilities effectively, empowering team members to take ownership of their work. • Ensure that all warehouse personnel are properly trained on GMP, safety procedures, and other relevant topics. • Promote continuous improvement initiatives within the warehouse, encouraging team members to identify and implement process improvements.

General Expectations and Past Experiences:

Possess 5-8 years of experience in warehouse operations within the pharmaceutical industry, preferably in an OSD manufacturing environment.
Demonstrated proficiency in using ERP systems (SAP, Oracle, Inhouse ERP) for inventory management and warehouse operations. In-depth knowledge of Good Manufacturing Practices (GMP) and other relevant regulatory requirements. Proven ability to maintain inventory accuracy and implement effective inventory control measures. Experience in preparing documentation for regulatory inspections (USFDA, EU, WHO) and participating in audits. Strong leadership and communication skills, with the ability to effectively supervise and train warehouse personnel. • Demonstrated ability to identify and implement process improvements to enhance warehouse efficiency and safety.