The role requires detail-oriented individual who can manage complex calendars, coordinate across time zones, prepare high-impact communication, and act as a liaison between the VP and key internal and external stakeholders. The ideal candidate is discreet, adaptable, and experienced in supporting senior executives in a fast-paced, multi-cultural, and regional environment.

Key Responsibilities:

Project & Operational Support

Track and monitor project timelines, deliverables, and key initiatives led by the APAC VP s office.
Coordinate and manage internal events, offsites, and external events across the region.
Research, gather data and prepare primary information deck for the VP as required
Collate and present MIS reports for business units and matrices as required
Support in direct reportee management including leave applications, performance reviews, expenses approval.

Calendar Management

Provide comprehensive administrative support to the Vice President- APAC.
Manage a complex calendar including scheduling across multiple time zones, prioritizing appointments, and resolving scheduling conflicts.
Prepare and coordinate materials for executive meetings, presentations, and business reviews (e.g., MOMs, PowerPoint decks, reports, briefing notes).

Travel and accommodation Management

Plan, organize, and manage domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
Handle travel changes and emergencies promptly and efficiently.
Track and manage airline miles, hotel reward points, and other loyalty program benefits. Ensure optimal use of accumulated points/miles for upgrades, discounts, and benefits during bookings.
Prepare and reconcile travel expense reports in a timely manner and submit them for processing.

Communication & Liaison

Serve as a key point of contact for internal and external stakeholders across the APAC region.
Draft, proofread, and manage executive-level communications including emails, memos, and reports.
Facilitate timely follow-ups and action items post-meetings on behalf of the VP.

Confidentiality & Professionalism

Handle sensitive information with utmost confidentiality and professionalism.
Maintain high levels of discretion and integrity in managing executive and organizational data.

Requirement :-

Experience working with multiple cultures in Asia Pacific and Europe
Comfortable working in Multiple Time Zones
International travel arrangements knowhow

Experience & Qualification

- Education - Graduate / Master s in Administration

- Exceptional organizational and time management skills.

- Strong verbal and written communication skills with a high attention to detail.

- Proficient in MS Office Suite (Outlook, PowerPoint, Excel, Word); knowledge of collaboration tools like MS Teams.

- Ability to manage multiple priorities with poise and professionalism.

- Cultural sensitivity and ability to work effectively across diverse teams.

- Discretion in handling confidential information and business matters.

- Experience 8 + years supporting Senior Leadership role

More Jobs at Jungheinrich

International Key Account Manager

mumbai

5.0 - 10.0 yrs

INR 7 - 12 Lacs

Sales Engineer / Sr. Sales Engineer

hyderabad

3.0 - 7.0 yrs

INR 5 - 9 Lacs

Area Sales Manager

kolkata

9.0 - 12.0 yrs

INR 35 - 40 Lacs

Project Manager - Warehouse Automation & Racking

mumbai

8.0 - 15.0 yrs

INR 35 - 40 Lacs

Executive / Sr. Executive - LS Projects

mumbai

5.0 - 7.0 yrs

INR 7 - 9 Lacs

Mock Interview

Practice Video Interview with JobPe AI

Start Job-Specific Interview

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.

Job Application AI Bot

Apply to 20+ Portals in one click

Download Now

Download the Mobile App

Instantly access job listings, apply easily, and track applications.

Enhance Your Skills

Practice coding challenges to boost your skills

Start Practicing Now

Jungheinrich

Login to

Please Verify Your Phone or Email

Confirm Action

Search

Profile

Upskill and Grow with AI

Assistant To VP Asia Pacific