Assistant

Job Description

Order Placement: Accurately place orders for necessary items. Receiving & Inspection: Receive items from suppliers, meticulously checking quantity, quality, codes, and expiry dates. Documentation: Prepare Purchase Orders (POs) and Goods Receipt Notes (GRNs). System Entry: Accurately enter issue requisitions (MPSRs) into the system. Security Clearance: Ensure all received items pass the required security checks. Gate Pass Preparation: Prepare Gate Passes for rejected consignments and exchanged items. Inventory Management: Monitor Reorder Levels (ROL) for all items and place orders proactively to maintain optimal stock. Bill Forwarding: Obtain Goods Receipt Notes (GRNs) and forward corresponding bills to the accounts department. Inter-Departmental Issues: Manage inter-departmental material issues for consumables, consignments, printing and stationery, surgical supplies, and linen. Reporting: Submit comprehensive monthly reports on total purchases, issues, and current stock status to the Manager. Coordination & Relationship Building: Ensure proper coordination and maintain good relationships with other departments. Candidate Requirements: Autonomy & Accuracy: Able to work accurately and with minimal supervision. Instruction Comprehension: Ability to understand and follow written instructions from departmental personnel. Organizational Skills: Ability to effectively plan and organize your work schedule. Numerical Ability: Proficient in handling medicines and cash, and comparing rates. Communication Skills: Strong speaking and listening skills are essential to understand and carry out instructions from supervisors and other departmental personnel. Team Player: Affinity for working collaboratively in a team environment. Enthusiasm: Demonstrate a positive and eager attitude. Open-mindedness: Possess an open and adaptable mindset.