Assistant Managers/Managers - Accounts Payable

Good exposure to ERP like SAP. Oracle, MS dynamics of equivalent

Excellent excel skills with advanced formula and ability to handle large data easily

Working knowledge of GST, TDS

1. Ability to understand the concept of the entire payment cycle, from purchase to payment in a construction/interior industry.

2. Understanding the concept of BOM, purchase indent, purchase order, work order, Invoice, E-way bills, Goods received note, credit notes from vendor.

3. Checking of advance requests received from purchase department on regular basis, check for old dues, GST compliance, regularity of PO and approve advance payments regularly.

4. Recommending periodic (Monthly payments) regularly for all vendors based on ERP down loads as per payment terms.

5. Check for any credit note dues, unadjusted advances etc for other deductions, GST non-compliance before recommending payments.

6. Making payments by cheque uploads, RTGS or invoice mart, as is decided.

7. Learn to use Treds platform (Invoice mart), to identify what payments can be routed through platform

a. Vendor should be registered with Treds

b. The bills recommended should not be older than

c. Limit should be available to make the upload

d. Attach copies of bills for payment on the platform.

e. Decide on scheduling the payment in instalments with a span of 15 days in consultation with the CFO.

f. Once uploaded, get the bid approved.

g. Follow up for bid authorisation through the platform

h. Once done check the rate of interest and get the payment approved

i. For any trouble shooting work with the platform to resolve the same/

8. Receiving vendor calls and handling their problems, ability to do vendor reconciliation with or without help, solving vendor problems.

9. Ensure all payment are applied to bills correctly TDS is deducted as per laws before vendor payments.

10. Work with a team of data entry operators to ensure proper accounting of bills or prioritise certain critical vendors.

11. Send vendor advance for payments, answer their emails and handle vendor genuine queries.

12. Understanding the concept of MSME, prioritize MSME payments are per due dates.

13. Ensure yearly confirmation of MSME status and generate needed reports for audit finalisation.

14. Understanding the concept of ageing of creditors and ensure that there is no difference between control account and individual vendors accounts.

15. Work on old creditors balances where there are dues or receivables either in the form of advances or dues and get them resolved.

16. Have a proper tracker to address these old creditors where there is no movement and work with CFO to resolve the same.

17. Provide data to GST team for 180 days reversal on monthly basis.

18. Understand the concept of Vendor registration, vendor validation, PO/WO terms, payment terms.

19. Working closely with the Bill desk and the purchase department to ensure smooth vendor payments.