Position: Manage / Sr. Manager - Tendering & Estimation Reporting to: VP Tendering & Estimation Experience: 9 to 16 years Education: Graduation in Engineering (Civil, Mechanical or Electrical) Roles & Responsibilities: To respond to Tenders for new Interior Contracts To ensure accurate estimations of costs of material, machinery or equipment and manpower To champion adoption of all technologies and tools, systems and processes, example: ERP, project management software/methodology and effectively cascade it down the Tendering & Estimation department To be the custodian of budgets/costs/customer experience/employee morale and demonstrate the highest degree of ethics and values, which are non-negotiable. To be capable of working in a matrixed environment and manage dotted line relationships which are critical to the functioning of the organization. Key responsibilities include (Not limited to): Study the scope of work & tender document and prepare the tender review sheet Prepare/review the basic design, create the estimation BOQ and link it with client BOQ. Arrange for and attend site visits. Prepare detailed visit report and attend clarification meetings with client. Prepare & Send out RFQ for (materials, vendors & subcontractors), follow-up, prepare technical evaluation sheet, send & acquire responses and compliance sheets to prepare quotation comparison sheet Advise the best quotation on the basis of the technical proposals submitted, compliance to scope of work and delivery period of long lead items. Study the tender drawings/bulletins/clarification responses from client and reflect the same to suppliers/vendors/subcontractors to get the offers as per final & revised information from client. Review client's responses, terms & conditions and suppliers/ subcontractors offers then prepare the qualifications/ exceptions/ deviations and other issues which could affect the prices or project duration. Prepare the tender cost estimation, such as man-hour estimates, materials, construction equipment etc. considering the location and duration of the project. Calculate the direct cost for each item by analyzing the item to its basics (Material, Equipment & Manpower) all conforming with the project specifications & ensure pricing inputs are supported by adequate basis of Estimate and Bill of Quantities. Calculate/assist in the calculation of other costs (Engineering, supervision, management, site & camp facilities, transportation, clearance, taxes, insurances, permits, license etc). Participate in Cost Variance analysis and invoices. Participate in the preparation of the tender schedule, manpower and equipment schedule, organization chart with accompanying CVs of proposed qualified personnel. Participate and coordinate with estimation team to update tender register which shall include tender internal references, title, closing date, bond, submitted value, validity, technical and commercial clarifications if any, award status, etc. Prepare Project Execution Plan/Method statements by providing draft proposal data to milestone and participate in milestone schedule preparation. After sending technical or/and commercial and during the course of technical and commercial evaluation by the Client, prepare the reply to the clarification requests issued by the Client regarding the submitted tender and attend post clarification meeting. Work Experience Minimum 8 years experience in Tendering and Estimation in the interiors/construction industry Experience in working in an ERP environment. Demonstrates ability to identify cost risks, develop risk mitigation and contingency plans Estimation Skills Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Work Based Competencies Working knowledge of Civil construction, Interiors mechanical, electrical and plumbing Working knowledge of plans, prints, specifications and schematics associated with the interiors industry Must know construction procedures and practices Computer literate-Able to work with MS office . Behavioral Competencies Strong communications skills, both written and verbal Detail oriented, excellent prioritization and organization skills Good at time management Assertive, resourceful, good at people management A strong customer centric approach.
Check the material received from the supplier and maintain a list of it Ensure materials are dispatched on time and safely Manage the inventories of EIPL (Raw Material/Work in progress goods/consumables/machinery & tools/office assets and returnable. Reconcile all materials on a periodic basis Coordinate with procurement to issue materials on time Coordinate with the transport vendors to ensure materials reach on time Prepare necessary documents to dispatch the materials to project Check the material received from the supplier and maintain a list of it Follow documentation procedures regarding GRN, material indent, stock register etc Ensure materials are dispatched on time and safely Arrange labour for loading & unloading the materials Maintain a list of non-moving materials and unusable materials Ensure that the unusable and non-moving materials are returned to the factory or the relevant place Intimate Factory for materials returned Intimate the Purchase department for goods returned to vendors Reconcile, declare all residual stock and follow standard liquidation process
Reads working drawings, BOQs, Contract, Specifications Quantification of materials required for the project and informing concerned Dept. for material indents Calculate quantities from AutoCAD drawings and prepare Bill of Quantities (BOQ) Executing project schedule & update project activities on weekly basis Calculating quantities of work completed / to be completed, from working drawings Interaction with architects and PMCs Taking inputs and records, work in progress from Site Engineers For Non-Tender items, ascertaining the quantity of work done, carrying out rate analysis and submission through PM for Client Approval Material reconciliation for materials supplied & used at site for each project Keeping track of and Reporting on wastages in use of materials Inspection of quality of work at site and assuring required progress of work. Preparation & checking of all bills related to projects Identifying and developing alternate vendor source for achieving cost effective purchase of equipment and accessories and timely delivery to minimize the project cost. Ensuring equipment and materials received are in accordance with quality and quantity To carry out monthly valuations of work in progress, including forecasting of final costs and sales. Closure of Running Account bills and Final Bills with respect to the Contract Agreement and Work order Prepare and monitor project cash flow forecasts.
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