Assistant Manager - Statutory Compliance

Role & responsibilities

Statutory Compliance & Advisory

• Act as the subject matter expert on Indian labour laws affecting the IT/ITES sector (including but not limited to: Factories Act, Shops & Establishments Act, Contract Labour (Regulation & Abolition) Act, Payment of Wages Act, Minimum Wages Act, Payment of Gratuity Act, EPF & Miscellaneous Provisions Act, Employees' State Insurance Act, Maternity Benefit Act, Sexual Harassment of Women at Workplace Act, Industrial Disputes Act, Apprentices Act).
• Monitor, interpret, and communicate changes in labour legislation and assess their impact on business operations.
• Offer expert guidance and recommendations to HR partners, management, and employees on all matters of labour compliance.
• Draft, review, and update HR policies, procedures, and employee handbooks to ensure alignment with statutory requirements.

Audits & Inspections

• Conduct regular internal audits of HR practices, records, and systems for compliance assurance.
• Coordinate and manage external audits and inspections by authorities such as the Labour Department, EPF, and ESI.
• Effectively respond to and resolve queries or issues raised during audits or inspections.

Contract Labour Management

• Oversee compliance in contract labour engagement, including contractor due diligence, documentation, and statutory remittances.
• Ensure proper licensing and registration for contractors and the establishment as needed.

Statutory Filings & Record Keeping

• Ensure timely and accurate submission of statutory filings, returns, and reports to government agencies.
• Meticulously maintain records of all compliance documentation, including licenses, registrations, challans, and inspection reports.

Risk Management & Mitigation

• Identify potential compliance risks and develop effective mitigation strategies.
• Handle labour disputes, grievances, and disciplinary matters in accordance with legal requirements.

Liaise with legal counsel on complex labour law issues and litigation as needed